The Department of State needs these units for oversea use and funds are not available to pay the established fair value of $925.60. They have requested that the fair value be waived and the property transferred without reimbursement in accordance with GSA Reg. 1-III-303.03a4(f). GSA concurs in this request and has approved the order accordingly. Please let us have your decision at an early date. OFFICE OF THE QUARTERMASTER GENERAL, QMGGS-SD 400. To: Administrator, General Services Administration, Federal Supply Service, Washington, D.C. Subject: Dispensing pump, gasoline. (Attention of Utilization Division.) 1. Reference your letter dated November 5, 1959, file FL, requesting approval to transfer two dispensing pumps, gasoline, with 220-volt, 3-phase motor, located at Fort Knox, Ky. (Report of Excess Personal Property No. A-122–15–014, AFSSC Control No. 499525, GSA Control No. 5-60-950) to the Department of State. 2. Current Department of Army regulation precludes transfer of stock fund property without reimbursement except where the transfer does not exceed $500 per requisition line item. DEAR SIR: Enclosed are four Department of the Interior, National Park Service, purchase orders and one Department of Commerce, Weather Bureau, purchase order (see enclosed list) for excess nylon rope located at Auburn General Depot, Auburn, Wash. ("Report of Excess Personal Property No. A-1102-59-956, GSA Control 10-59-5199"). The orders are for 1,240 lengths (120 feet per length) of excess nylon rope (total acquisition cost $22,444) with an established fair value of $9.05 per length. The agencies have an urgent need for this rope to carry on an approved program, but they do not have funds to pay the established fair value of $9.05 per unit. Although it is a stock fund item, the agencies have requested that the fair value be waived and the property transferred without reimbursement in accordance with GSA regulation 1-III.303.03a4(f). GSA concurs in their request and have approved the purchase orders accordingly. Your decision at an early date will be appreciated. Sincerely yours, GENTLEMEN: Reference is made to your letter dated September 23, 1959, attached. In view of the monetary value involved in the pertinent purchase orders, a decision of the Quartermaster General was requested in the releasing of stock fund property without reimbursement, in excess of $500. The decision of that office is that transfers outside the DOD will be made with reimbursement when value exceeds $500. In view of this decision, the five purchase orders for nylon rope are returned disapproved. A copy of the Quartermaster General's letter is attached, enclosure 2, for your information. Sincerely yours, KATHLEEN W. FISHER, (For L. C. Oenning, Sr., Major, QMC, QM Data Processing Center.) QMDRX-S (I. & A.). RICHMOND QUARTERMASTER DEPOT, U.S. ARMY, GENERAL SERVICES ADMINISTRATION, Washington, D.C. GENTLEMEN: Reference is made to your letter dated September 23, 1959, enclosing purchase orders for nylon rope, from Department of the Interior and Department of Commerce on excess report A-1102-59-956, GSA control No. 10-59-5199. In view of the monetay value involved in these purchase orders, the Quartermaster General has been requested to furnish instructions on funding policy relative to issue or transfer of stock fund property without reimbursement. Upon receipt of a reply your activity will be informed of action to be taken on referenced purchase orders. Sincerely yours, KATHLEEN W. FISHER (For L. C. Oenning, Sr., Major, QMC, QM Data Processing Center). DEPARTMENT OF THE ARMY, QMGGS-I 334. OFFICE OF THE QUARTERMASTER GENERAL, Subject: Procedures for the transfer of DOD supply system inventories. To: Commanding officer, U.S. Army General Supplies Commodity Center, Richmond Quartermaster Depot, Richmond, Va.: 1. Reference is made to: (a) Letter, QMDRG-PF, USAGSCC, October 6, 1959, subject: "Issue of Stock Fund Property Without Reimbursement," requesting guidance with respect to the issue or transfer of stock fund property without reimbursement. (b) "Procedure for the transfer of DOD supply system inventories" inclosed with letter, QMGGS-I, OQMG, September 9, 1959, subject as above. 2. Transfers of stock fund property to agencies outside DOD when the line item value exceeds $500 will be guided by the following: (a) Published Army regulations prohibit the issue of excess stock fund property on a nonreimbursement basis other than authorized exceptions. Transfer will be accomplished on a reimbursable basis using GSA fair value codes as published in AR 755-5. (b) Property held under economic retention criteria will be transferred on a transferable-reimbursable basis. 3. The GSA regulation cited in inclosed letter and purchase orders is not applicable to the Quartermaster General. 4. AR 37-60, AR 37-61, and AR 735-7 have not been revised by the Army to provide for transfer of nonreimbursable property to other military agencies as authorized by reference 1b. Procedures are currently being reviewed by OQMG budget and accounting personnel to determine what interim measures can be taken to lift the restrictions of above cited ARS. GORDON W. Cook, Chief, General Supplies Division GENERAL SERVICES ADMINISTRATION, DEPARTMENT OF THE NAVY, Federal Supply Service, Washington, D.C. (Attention Mr. E. B. Herron, Chief, Utilization Branch, Utilization Division (FL)). GENTLEMEN: This is in reply to your letter of November 5, 1959, in which you present justification for the transfer of excess Navy stock fund material to the Department of State, Washington, D.C., without reimbursement. Regulations governing the operation of the Navy stock fund require reimbursement for any excess property transferred to another Federal agency except line items not exceeding $500 acquisition cost. Therefore, transfer of the items on purchase order No. NC-27-10076-60 dated October 26, 1959, standard form 120 No. N-2-60-128, cannot be authorized without reimbursement. It is noted that the purchase order requested transfer without exchange of funds in accordance with General Services Administration Regulation 1-III303.03a.4(f). This paragraph does not apply to material financed by working capital funds. In this connection, your attention is invited to GSA Regulation 1-III-303.03a.1 which requires reimbursement. In view of the need for the items, while they cannot be furnished without reimbursement, transfer may be accomplished at a reduced rate of 10 percent of the acquisition cost or approximately $199.50 for both items. It is requested that the Bureau of Supplies and Accounts, Utilization Disposal Division, code SD be informed of your decision in the above matter, at which time this Bureau will advise the Naval Supply Depot, Great Lakes, Ill. Sincerely yours, R. T. POWER, Commander, SC, U.S. Navy, Director, Utilization and Disposal Division. By direction of Chief, Bureau of Supplies and Accounts. GENERAL SERVICES ADMINISTRATION, DEPARTMENT OF THE NAVY, BUREAU OF SUPPLIES AND ACCOUNTS, Federal Supply Service, Washington, D.C. (Attention Mr. L. C. Tuttle, Director, Utilization Division (FLS)). GENTLEMEN: As requested in your letter of December 21, 1959, State Department purchase order No. NC-27-10076-60 is returned. Sincerely yours, W. M. GARTHUNE, Assistant Director, Utilization and Disposal Division. By direction of Chief, Bureau of Supplies and Accounts. |