Recruiting Service.Forms. FORM C. Abstract of disbursements on account of contingencies of the recruiting in the quarter ending service, by at 18-, I certify that the above is a true statement of all the moneys which have come into my hands, on account of the recruiting service, during the month of 18-, and that the disbursements have been faithfully made. The balance due the United States is deposited in NOTE.-No vouchers accompany this statement. Recruiting Officer. Public Property, Money, and Accounts. ARTICLE XLI PUBLIC PROPERTY, MONEY, AND ACCOUNTS. 989. All officers of the Pay, Commissary, and Quartermaster's Departments, and military store-keepers, shall, previous to their entering on the duties of their respective offices, give good and sufficient bonds to the United States fully to account for all moneys and public property which they may receive, in such sums as the Secretary of War shall direct; and the officers aforesaid shall renew their bonds every four years, and oftener if the Secretary of War shall so require, and whenever they receive a new commission or appointment. 990. The sureties to the bond shall be bound jointly and severally for the whole amount of the bond, and shall satisfy the Secretary of War that they are worth jointly double the amount of the bond, by the affidavit of each surety, stating that he is worth, over and above his debts and liabilities, the amount of the bond or such other sum as he may specify; and each surety shall state his place of residence. 991. The chiefs of disbursing departments who submit requisitions for money to be remitted to disbursing officers, shall take care that no more money than actually needed is in the hands of any officer. 992. The Treasury Department having provided, by arrangement with the assistant treasurers at various points, secure depositories for funds in the hands of disbursing officers, all disbursing officers are required to avail themselves, as far as possible, of this arrangement, by depositing with the assistant treasurers such funds as are not wanted for immediate use, and drawing the same in convenient sums as wanted. 993. No public funds shall be exchanged except for gold and silver. When the funds furnished are gold and silver, all payments shall be in gold and silver. When the funds furnished are drafts, they shall be presented at the place of payment, and paid according to law; and pay ments shall be made in the funds so received for the drafts, unless said funds or said drafts can be exchanged for gold and silver at par. If any. disbursing officer shall violate any of these provisions, he shall be suspended by the Secretary of War, and reported to the President, and promptly removed from office or restored to his trust and duties as to the President may seem just and proper. (Act August 6, 1846.) 994. No disbursing officer shall accept, or receive, or transmit to the Treasury to be allowed in his favor, any receipt or voucher from a creditor of the Urited States without having paid to such creditor, in such funds as he received for disbursement, or such other funds as be is Public Property, Money, and Accounts. authorized by the preceding article to take in exchange, the full amount specified in such receipt or voucher; and every such act shall be deemed to be a conversion to his own use of the amount specified in such receipt or voucher. And no officer in the military service charged with the safe-keeping, transfer, or disbursement of public money, shall convert to his own use, or invest in any kind of merchandise or property, or loan with or without interest, or deposit in any bank, or exchange for other funds, except as allowed in the preceding article, any public money intrusted to him; and every such act shall be deemed to be a felony and an embezzlement of so much money as may be so taken, converted, invested, used, loaned, deposited, or exchanged. (Act August 6, 1846.) 995. Any officer who shall directly or indirectly sell or dispose of, for a premium, any Treasury note, draft, warrant, or other public security in his hands for disbursement, or sell or dispose of the proceeds or avails thereof without making returns of such premium and accounting therefor by charging it in his accounts to the credit of the United States, will forthwith be dismissed by the President. (Act August 6, 1846.) 996. If any disbursing officer shall bet at cards or any game of hazard, his commanding officer shall suspend his functions, and require him to turn over all the public funds in his keeping, and shall immediately report the case to the proper bureau of the War Department. 997. All officers are forbid to give or take any receipt in blank for public money or property; but in all cases the voucher shall be made out in full, and the true date, place, and exact amount of money, in words, shall be written out in the receipt before it is signed. 998. When a signature is not written by the hand of the party, it must be witnessed. 999. No advance of public money shall be made, except advances to disbursing officers, and advances by order of the War Department to officers on distant stations, where they cannot receive their pay and emoluments regularly; but in all cases of contracts for the performance of any service, or the delivery of articles of any description, payment shall not exceed the value o' the service rendered, or of the articles delivered, previously to such payment. 1000. No officer disbursing or directing the disbursement of money for the military service shall be concerned, directly or indirectly, in the purchase or sale, for commercial purposes, of any article intended for, making a part of, or appertaining to the department of the public service in which he is engaged, nor shall take, receive, or apply to his own use any gain or emolument, under the guise of presents or otherwise, for negotiating or transacting ary public business, other than what is or may be allowed by law. |