Furniture and Stationery.—Accounts, Returns, &c.

monthly returns; tri-monthly reports; recruiting accounts current; accounts of clothing issued; posters or handbills.

To the Quartermaster-General.-For estimates of clothing, camp and garrison equipage; clothing receipt rolls; quarterly returns of clothing, camp and garrison equipage.

955. Of the blanks above named, none but the printed forms furnished will be used. Other blanks, when required, must be ruled.

956. Blanks for the regimental recruiting service are furnished to the company commanders.

FURNITURE AND STATIONERY.

957. The articles of furniture and police utensils which may be absolutely necessary at a recruiting station may be procured by the officer in charge of the rendezvous, on the special authority of the superintendent.

958. Necessary stationery will be purchased monthly or quarterly, not to exceed, per quarter at each station, six quires of paper, twenty-four quills, or twenty-four steel pens and two holders, half an ounce of wafers, one paper of ink-powder, one bottle of red ink, four ounces of sealingwax, one quire of cartridge paper, or one hundred envelopes, one-fourth quire of blotting-paper, and one piece of tape. If necessary, an additional supply of one-fourth of these rates will be allowed to the recruiting officer having charge of one or more auxiliary rendezvous distant from his permanent station. At the principal depôts the allowance must be fixed by the wants of the public service.

959. To each office table is allowed one inkstand, one wafer stamp, one wafer box, one paper-folder, one ruler, and as many lead-pencils as may be required, not exceeding four per annum.

960. Such blank books as may be necessary are allowed to the general superintendent and at permanent recruiting depôts; also, one descriptive book for the register of recruits at each permanent station. Blank books will be purchased by recruiting officers, under instructions from the superintendent.

961. When a recruiting officer is relieved, the blanks, books, and unexpended stationery, with all the other public property at the station, will be transferred to his successor, who will receipt for the same.

ACCOUNTS, RETURNS, ETC.

962. The following are the accounts, returns, &c. to be rendered by officers on recruiting service:

To the Adjutant-General.

1. Recruiting accounts current, quarterly, with abstract, (Form C,) vouchers, (Form D,) and one set of enlistments. An account will

Accounts, Returns, &c.

be rendered by every officer who may receive funds, whether he makes expenditures or not during the quarter.

2. A quarterly return of stationery, books, fuel, straw, and such other

property as may have been purchased with the recruiting funds. 3. A monthly summary statement of money received, expended, and remaining on hand, (Form E,) to be transmitted on the last day of each month.

4. A muster-roll of all enlisted men at the rendezvous, including the names of all who may have joined, died, deserted, been transferred or discharged, during the period embraced in the muster-roll. b. Tri-monthly reports of the state of the recruiting service, according to the prescribed form.

To the Superintendent.

6. A monthly return of recruits and of the recruiting party, accompanied with one copy of the enlistment of every recruit enlisted within the month.

7. Duplicate muster-rolls for pay of the permanent recruiting party, which may be sent direct to the nearest paymaster, when authorized by the superintendent. A triplicate of this roll will be retained at the station.

8 Muster and descriptive rolls and an account of clothing of every detachment of recruits ordered to the principal depôt. If the recruits be ordered to proceed from the rendezvous direct, to join any regiment or post, these rolls and accounts of clothing will be delivered to the officer in command of the detachment, a duplicate of each muster and descriptive roll only being then made and sent to the superintendent.

9. Copy of the quarterly abstract of contingent expenses; to be forwarded within three days after the expiration of each quarter. 10. Quarterly estimates for funds.

11. Estimates for clothing, and camp and garrison equipage, and for arms and accoutrements, for six or twelve months, or for such times as may be directed by the superintendent.

12. Copy of the return No. 13.

To the Quartermaster-General.

13 A quarterly return of clothing and camp and garrison equipage, and of all quartermaster's property in his possession, not including such as is purchased with the recruiting funds.

Accounts, Returns, &c.

To the Ordnance Department.

14. A quarterly return of arms, accoutrements, ammunition, and of all ordnance stores.

RULES FOR MAKING ACCOUNTS AND PAPERS.

963. The following rules must be observed in making out and forwarding accounts and papers:

1. Letters addressed to the Adjutant-Gene il "on recruiting service," will be so endorsed on the envelopes, under the words "official business."

2. Each voucher must be separately entered on the abstract of contingent expenses, (Form C,) and only the gross amount of the abstract must be entered on the account current.

3. No expenditure must be charged without a proper voucher to support it. (See Form D.)

4. The receipt to the voucher must be signed, when practicable, by
a principal. When this is not practicable, the recruiting officer
will add to his own certificate a statement that the agent is duly
authorized to sign the receipt.

5. When an individual makes "his mark" instead of signing his
name to the receipt, it must be witnessed by a third person.
6. Expenditures must be confined to items stated in the Regulations.
In an unforeseen emergency, requiring a deviation from this rule,
a full explanation must be appended to the voucher for the ex-
penditure; and, if this be not satisfactory, the account will be
charged in the Treasury against the recruiting officer.

7. In all vouchers, the different items, with dates, and cost of each,
must be given. To vouchers for transportation of officers, a copy
of the order under which the journey was performed, must be
appended.

8. In vouchers for medical attendance and medicines, the name of
each patient, date of, and charge for, each visit, and for medicine
furnished, must be given, and the certificate of the physician
added, that the rates charged are the usual rates of the place.
9. To each voucher for notices inserted in newspapers a copy of
the notice will be appended.

10. Quarterly accounts current must exhibit the numbers of Treasury drafts and dates of their receipt; and when funds are transferred, the names of officers from whom they are received, or to whom they are turned over, with the dates of transfer.

11. Fractions of cents are not to be taken up on accounts current. 12. Enlistments must be filled up in a fair and legible hand.

The

Depots for Collecting Recruits.

real name of the recruit must be ascertained, correctly spelled, and written in the same way wherever it occurs; the Christian name must not be abbreviated. Numbers must be written, and not expressed by figures. Each enlistment must be endorsed as follows:No. —.

The number in each month to correspond with the names alphabetically arranged.

13. Whenever a soldier re-enters the service, the officer who enlisted him will endorse on the enlistment, next below his own name and regiment, "second (or third) enlistment," as the case may be, together with the name of the regiment and the letter of the company in which the soldier last served, and date of discharge from former enlistment. This information the reciting officer must obtain, if possible, from the soldier's discharg which he should in all cases be required to exhibit. (See 22d Art. of War.) 14. Re-enlistments must be forwarded with recruiting accounts, although the bounty due on them may not be paid. When the bounty is subsequently paid, the soldier's receipt is to be taken on a voucher showing date and place of re-enlistment, company and regiment, and by whom re-enlisted.

15. The filling up of, and endorsement on, the enlistment, will be in the handwriting of the recruiting officer, or done under his immediate inspection.

16. To facilitate the final settlement of accounts of discharged soldiers, the name of the State, as well as the town, where each recruit is enlisted, will be recorded on all muster, pay, and descriptive rolls.

DEPÔTS FOR COLLECTING AND INSTRUCTING RECRUITS.

964. The depôts for recruits are established by orders from the Adjutant-General's Office.

965. To cach depôt there will be assigned a suitable number of officers to command and instruct the recruits; and, when necessary, such number of enlisted men as may be designated at the Adjutant-General's Office, will be selected for the permanent party, to do garrison duty and for drill-masters.

966. The number of recruits at depôts to be assigned to each arm and regiment is directed from the Adjutant-General's Office.

Depots for Collecting Recruits.

967. The recruits are to be dressed in uniform according to their respective arms, and will be regularly mustered and inspected. They are to be well drilled in the Infantry Tactics, through the school of the soldier to that of the battalion, and in the exercise of field and garrison pieces. Duty is to be done according to the strict rules of service.

968. The general superintendent will cause such of the recruits as are found to possess a natural talent for music, to be instructed (besides the drill of the soldier) on the fife, bugle, and drum, and other military instruments; and boys of twelve years of age, and upward, may, under his direction, be enlisted for this purpose. But as recruits under eighteen years of age and under size must be discharged, if they are not capable of learning music, care should be taken to enlist those only who have a natural talent for music, and, if practicable, they should be taken on trial for some time before being enlisted.

969. Regiments will be furnished with field music on the requisitions of their commanders, made, from time to time, direct on the general superintendent; and, when requested by regimental commanders, the superintendents will endeavor to have suitable men selected from the recruits, or enlisted, for the regimental bands.

970. At every depôt pains will be taken to form from the permanent party a body of competent cooks, some of whom will be sent with every large draft of recruits ordered to regiments.

971. To give encouragement to the recruits, and hold out inducements to good conduct, the commanding officer of the depôt may promote such of them as exhibit the requisite qualifications to be lance corporals and lance sergeants, not exceeding the proper proportion to the number of recruits at the depôt. These appointments will be announced in orders in the usual way, and will be continued in force until they join their regiments, unless sooner revoked. No allowance of pay or emoluments is to be assigned to these appointments: they are only to be considered as recommendations to the captains of companies and colonels of regiments for the places in which the recruits may have acted; but such non-commissioned officers are to be treated with all the respect and to have all the authority which may belong to the stations of sergeant and corporal.

972. Permanent parties at depôts, and recruiting parties and recruits, will be mustered, inspected, and paid in the same manner as other soldiers. Recruits will be mustered for pay only at depôts, and, when paid there, one-half of their monthly pay will be retained until they join their regiments.

973. When recruits are received at a garrisoned post, the commanding officer will place them under the charge of a commissioned officer.