(b) The chairman of the Review Team shall prepare and forward written recommendations for revision, additions, or deletions to the Chief, Buying Division, for approval and action by the responsible buyer.

§ 5A-75.502 Regional Review Team procedure.

(a) The Review Team should meet weekly at a regular time with additional meetings scheduled by the chairman dependent upon work-load. The chairman shall notify the Review Team if additional meetings are required or if the regularly scheduled meeting is not required.

(b) Cases falling within the criteria of § 5A-75.501(a) should be referred to the chairman sufficiently in advance of the regularly scheduled meeting to allow time for an organized presentation.

(c) The Review Team should prepare comments on the invitations in draft form and submit them to the chairman for processing as indicated in § 5A75.501(b). Cases shall be documented on GSA Form 1504, Memo-Review of Invitations and Solicitations. The original of the GSA Form 1504 shall be made a part of the purchase case file and copy retained by the executive secretary for the committee's files. Copies so retained shall be filed in date sequence.

(d) Invitations reviewed by the Review Team, with changes, if any, as subsequently confirmed by the contracting officer, shall become "approved" invitations. Such "approved" invitations need not be resubmitted to the Review Team on subsequent procurements unless changed (see § 5A-75.501(a)(3)).

§ 5A-75.503 [Reserved]

§ 5A-75.504 Review Team membership.

(a) The Regional Review Team shall consist of the Executive Secretary of the Regional Review Committee, who shall serve as chairman, and a rotating membership of two contracting officers in grade 9 or above. The Regional Director, FSS, with the approval of the Regional Administrator, shall designate the names of contracting officers to form a panel from which the rotating membership shall be drawn. Members of the panel shall be paired for weekly terms on the Review Team in accordance with a schedule to be established by the chairman. After all pairs have served their initial terms, new pairs shall be formed and the review cycle repeated.

5A-76.000 Scope of part.

Subpart 5A-76.1-Letters and Notices NOTE: The illustrations identified in this Subpart 5A-76.1 are filed with the original document. Copies may be obtained from Federal Supply Service, GSA, 18th and F Streets NW., Washington, D.C. 20405 (Code FPP). 5A-76.101 Letter form of advance notice of award. 5A-76.102 Letter form of delegation of contract administration authority. 5A-76.103 Format of notice to agencies re

garding revision of Federal Supply Schedule mailing lists. 5A-76.104 Format for Notice of Termination in Whole Under Subparagraph (a) (i) of the Default Clause (§ 1-8.707) with Finding of Inexcusability.

5A-76.105 Format for Notice of Partial Termination Under Subparagraph (a) (i) of the Default Clause (§ 1-8.707) with Finding of Inexcusability.

5A-76.106 Format for Notice of Termination in Whole Under Subparagraph (a)(1) of the Default Clause (§ 1-8.707) with Finding of Excusability.

5A-76.107 Format for Notice of Partial Termination Under Subparagraph (a) (i) of the Default Clause (§ 1-8.707) with Finding of Excusability.

5A-76.108 Format for Notice of Termination in Whole Under Subparagraph (a) (i) of the Default Clause (§ 1-8.707) with Request for Information on Excusability. 5A-76.109 Format for Notice of Partial Termination Under Subparagraph (a)(1) of the Default Clause (§ 1-8.707) with Request for Information on Excusability. 5A-76.110 Format for Finding of Excusability to

5A-76.111 Format for Finding of Inexcusability.

5A-76.112 Format for Preliminary Notice of Default Under Subparagraph (a)(1) of the Default Clause (§ 1-8.707) (Termination in Whole).

Sec. 5A-76.113

Format for Preliminary Notice of Default Under Subparagraph (a)(1) of the Default Clause (§ 1-8.707) (Partial Termination).

5A-76.114 Format for Notice of Termination Under Subparagraph (a)(1) of the Default Clause (§ 1-8.707) (For Use After Issuance of Preliminary Notice of Default). 5A-76.115 Format for Preliminary Notice of Default Under Subparagraph (a)(ii) of the Default Clause (§ 1-8.707).

5A-76.116 Format for Notice of Termination Under Subparagraph (a)(ii) of the Default Clause (§ 1-8.707) (Default Inexcusable).

5A-76.117 Format for Notice of Termination Under Suparagraph (a) (11) of the Default Clause (§ 1-8.707) (Default Excusable).

5A-76.118 Format for Notice of Repurchase Against Contractor's Account (§ 1-8.602-6).

5A-76.119 Format for notice of bid sample inadequacies.

Subpart 5A-76.2-Distribution of Documents NOTE: The illustrations identified in this Subpart 5A-76.2 are filled with the original document. Copies may be obtained from Federal Supply Service, GSA, 18th and F Streets NW., Washington, D.C. 20405 (Code FPP). 5A-76.201 Distribution of contractual documents.

5A-76.202 Distribution of documents by contracting office-overseas supply support program. Subpart 5A-76.3-Miscellaneous Exhibits NOTE: The illustrations identified in this Subpart 5A-76.3 are filed with the original document. Copies may be obtained from Federal Supply Service, GSA, 18th and F Streets NW., Washington, D.C. 20405 (Code FPP).

5A-76.304 5A-76.305

Sample invitation for motor vehicle repairs and services. Raw Materials Exemption List (Renegotiation Act).

(Reserved)

Nonperishable subsistence assignment principles.

5A-76.306 Sample-Completed Contract Summary, GSA Form 1584. 5A-76.307 Sample invitation for motor vehicle preventive maintenance inspection, service, and minor repairs.

5A-76.308 Format of memorandum to transmit a notice of appeal to the Administrator.

5A-76.309 Sample memorandum of the position to be relied on by the Government with regard to the issues presented by an appeal. 5A-76.310 Sample invitation for maintenance, repair, and rehabilitation of personal property.

5A-76.311 Sample price schedule for contracts covering the maintenance, repair, and rehabilitation of personal property. 5A-76.312 Standard IFB format for car and truck rental service.

AUTHORITY: The provisions of this Part 5A-76 issued under sec. 205 (c), 63 Stat. 390; 40 U.S.C. 486(c); and 41 CFR 5-1.101 (c).

SOURCE: The provisions of this Part 5A-76 appear at 32 F.R. 9486, June 30, 1967; 33 F.R. 631, Jan. 18, 1968, unless otherwise noted.

§ 5A-76.000 Scope of part.

This part contains illustrations of notices, letters, document distribution instructions and related material other than forms and form letters. Selected procurement forms (including form letters) are illustrated in Subpart 5A-16.9.

Commissioner, Public Buildings Service, and is established to provide all Public Buildings Service (PBS) activities with additional uniform operating policies and procedures applicable to the procurement of personal property and nonpersonal services (including construction). § 5B-1.102 Relationship of Chapter 5B to the FPR and Chapter 5.

(a) GSPR Chapter 5B implements and supplements the FPR and GSPR Chapter 5. Implementing material is that which expands upon related FPR and Chapter 5 material. Supplementing material is that for which there is no counterpart in the FPR or Chapter 5.

(b) Material published in the FPR or Chapter 5 becomes effective throughout PBS upon the effective date of the particular FPR or Chapter 5 material. Such material will not be repeated, paraphrased, or restated in Chapter 5B. Therefore, all three must be reviewed to obtain comprehensive coverage of PBSwide procurement operating policies and procedures.

(c) Material in Chapter 5B implements and supplements but does not supersede the FPR or Chapter 5 unless a deviation has been authorized and the deviation is explicitly referenced. In cases of other conflict, or when Chapter 5B contains no related material implementing the FPR or Chapter 5, the FPR or Chapter 5 will govern.

§ 5B-1.103 Applicability.

Chapter 5B applies to all purchases and contracts made by PBS for the procurement of personal property and nonpersonal services (including struction).

§ 5B-1.104 Method of issuance.

con

(a) All Chapter 5B material deemed necessary for business concerns, and others interested, to understand PBS procurement operating policies and procedures will be published in the FEDERAL REGISTER. Other related material also may be published in the FEDERAL REGISTER When its inclusion will provide a logical, comprehensive statement of PBS procurement operating policies and procedures.

(b) Chapter 5B material published in the FEDERAL REGISTER Will be published in cumulative form in Chapter 5B of Title 41 of the Code of Federal Regulations (41 CFR Ch. 5B). The FEDERAL REGISTER and Title 41 of the Code of Federal Reg

ulations may be purchased from the Superintendent of Documents, Government Printing Office, Washington 25, D.C.

§ 5B-1.105 Exclusions.

(a) Certain PBS procurement policies and procedures which come within the scope of this chapter nevertheless may be excluded therefrom when there is justification. These exclusions include the following categories:

(1) Subject matter which bears a security classification.

(2) Policy or procedures which are expected to be effective for a period of less than six months.

(3) Policies or procedures which are effective on an experimental basis for a reasonable period.

(4) Policies or procedures pertaining to other functions of PBS as well as to procurement functions and there is need to make the issuance available simultaneously to all PBS employees concerned.

(5) Where speed of issuance is essential, numerous changes are required, and all necessary changes cannot be made promptly.

(b) Procurement policies and procedures issued in other than the FPR System format under paragraphs (a) (4) and (a) (5), above, will be codified into Chapter 5B at the earliest practicable date, but in any event not later than six months from date of issuance.

(a) Generally, the numbering system used in Chapter 5B conforms to that of the FPR (see § 1-1.007-2). Thus, a particular procurement policy or procedure is identified by the same number in the FPR, Chapter 5, and Chapter 5B, except that the first digit of the number is either 1, 5, or 5B.

(b) Where Chapter 5B implements a part, subpart, section, or subsection of the FPR or Chapter 5, the implementing part, subpart, section, or subsection of Chapter 5B will be numbered (and captioned) to correspond to the FPR or the Chapter 5 part, subpart, section, or subsection.