of Aeronautics Representative, an aeronautical engineer who has an office and staff located in the plant itself. As the Inspector's main job is to see that the Government gets exactly what the contract calls for, down to the most minute specifications, he is guided in detail by his copy of the contract, including a complete set of the documents incorporated in it by reference, such as the "General Specifications for the Inspection of Material" and the drawings and detailed specifications for the equipment itself. The Bureau of Aeronautics Representative also performs such duties as examining major subcontracts and purchase orders before issuance, providing Government bills of lading for shipment of finished goods, and the establishment and enforcement of security regulations in the plant. When the radar sets are considered completed, the manufacturer tenders delivery of them to the Inspector, who has authority on behalf of the Navy Department to accept or reject them. He may make a provisional acceptance (subject to correction of a particular minor defect); he may return the articles for rework; or, if so instructed by the Bureau of Aeronautics, he may accept articles deviating from the specifications within authorized tolerances at a reduced price. By means of stamps, stencils or other appropriate means, he will mark the results of his inspection on the articles submitted. The Inspector will also check the packing of the finished products, the method of loading for shipment, and the means of transportation. DELIVERY The radar sets and spare parts will be delivered f.o.b. a common carrier at the contractor's plant, suitably packed for domestic shipment, on Government bills of lading, some to the plant of Aircraft Manufacturing Company immediately prior to the date of their installation in the aircraft, and the spares to appropriate naval installations. If both Electronics Corporation and Aircraft Manufacturing Company adhere to their respective schedules, the sets will not accumulate at the plant of the airframe manufacturer prior to installation, nor will there be any delay in the assembly of the aircraft while waiting for delivery of the sets. The instruction manuals will be shipped directly to the Publications Division of the Bureau of Aeronautics for distribution to the field activities which will have occasion to use or service the radar sets. ACCEPTANCE The radar sets and spare parts will be accepted by the Bureau of Aeronautics Representative at Electronics Corporation. Preliminary inspection of the instruction manuals will be made by the Bureau of Aeronautics Representative, but final inspection and acceptance will be made by the Publications Division of the Bureau of Aeronautics. PRICE ADJUSTMENT After delivery of 60% of the radar sets, Electronics Corporation will submit to the Contracting Officer a breakdown of the costs incurred and estimated to be incurred in the performance of the contract, together with such further relevant information as the Contracting Officer may request. This information will be analyzed, by the individual who negotiated the original contract, in substantially the same manner as the contractor's original cost breakdown was analyzed. In addition, the Cost Inspection Service of the Bureau of Supplies and Accounts may be requested to make a spot audit to verify the costs submitted. The Negotiator and the contractor will then agree upon a redetermined price for the articles delivered and to be delivered under the contract. The Negotiator will prepare another business clearance for approval by the Office of Naval Material. After such approval is granted, an amendment to the contract will be prepared by the Office of Counsel, revising the contract prices in accordance with the new agreement. PAYMENT As the radar sets are delivered to the carrier, the contractor will prepare invoices therefor. These invoices will be submitted to the Bureau of Aeronautics Representative for certification by him as to receipt and acceptance of the items listed thereon. The Bureau of Aeronautics Representative will then forward these invoices to the Navy Regional Accounts Office, 4th Naval District, Philadelphia, where most fixed price contracts of the Bureau of Aeronautics are paid. The Disbursing Officer will prepare public vouchers based upon the invoices, and mail checks in payment to the contractor. Prior to redetermination of the contract price the Disbursing Officer withholds a certain percentage (which is stipulated in the redetermination clause) of each payment. After redetermination, the Disbursing Officer will pay the redetermined contract price, adjusted to cover any underpayment or overpayment on previously delivered sets. The invoices for the instruction manuals will be submitted to the Publications Division of the Bureau of Aeronautics, via the Bureau of Aeronautics Representative; and the Publications Division will certify concerning receipt and acceptance of the manuals, and transmit the invoice to the Disbursing Officer for payment. And thus with the delivery of the last item of XYZ-20 radar equipment and payment of the final invoice this hypothetical procurement and this final chapter of the contract Law Course are respectively completed. o'clock Sealed bids in DUPLICATE, subject to all the terms and conditions specified in this Invitation and in the attached Bid, Schedule, and General Provisions, will be received at this office until Standard Time, and at that time will be publicly opened, for the furnishing of the supplies or services (DATE) described in the accompanying Schedule. The right is reserved, as the interest of the Government may require, to reject any or all bids and to waive any informality in bids received. The Government may accept any items of any bids unless qualified by specific limitation of the bidder. Bids must be enclosed in sealed envelopes addressed to the activity named above, with the name and address of the bidder, the date and hour of opening, and the Invitation Number written at the top left corner of the envelope. Your attention is directed to the possibility that wage determinations may have been made under the Walsh-Healey Public Contracts Act providing minimum wages for employees engaged in the manufacture for sale to the Government of the supplies covered by this Invitation for Bids. Information in this connection, as well as general information as to the requirements of the Act concerning overtime payment, child labor, safety and health provisions, etc., may be obtained from the Wage and Hour Public Contracts Division, Department of Labor, Washington 25, D. C. INSTRUCTIONS TO BIDDERS 1. Terms. (a) Prices should be stated per unit, for number of units under each Item, and should include packing. (b) Time of proposed delivery must be stated definitely for each Item, or for all Items, and calendar days must include Sundays and holidays. 2. Government-Furnished Material.-No material or labor shall be furnished by the Government unless provided for in the Schedule. 3. Samples.-Samples of items, when required, must be submitted prior to the opening of bids and at no expense to the Government; if not destroyed by testing, they will be returned at the bidder's request and expense. 4. Bonds.-Acceptable security for any bid or contract, when required in the Schedule, will be (a) the bond of any surety company authorized by the Secretary of the Treasury to do business, or (b) two responsible individual sureties, or (c) a certified check, or United States bonds or notes. Certified checks, and bonds or notes of the United States deposited by unsuccessful bidders, will be returned as soon as practicable after the opening. 5. Bids. (a) Alternative bids will not be considered unless authorized in the Schedule. (b) Telegraphic bids will not be considered unless authorized in the Schedule, although bids may be modified or withdrawn by telegraphic notice provided such notice is received by the issuing office at any time prior to the opening thereof. 6. Opening of Bids.-Bidders may be present, either in person or by representative, at the public opening of bids. 7. Award. (a) The contract shall be awarded to that responsible bidder whose bid, conforming to the Invitation for Bids, will be most advantageous to the Government, price and other factors considered. (b) An Award or preliminary Notice of Award will be mailed (or delivered) to the successful bidder at the earliest practicable date, whereupon such Award or Notice of Award will constitute a binding contract between the bidder and the Government without further action on the part of the bidder. |