Imágenes de páginas
PDF
EPUB
[subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][subsumed][merged small][merged small][merged small][graphic]

of private or commercial facilities now available, an approved plan has been advanced by the Office of Defense Transportation to establish Federal Emergency Warehouse Associations composed of local public warehousemen in key cities throughout the United States. The Association is to schedule Government rates for the storage, and movement in and out of storage, of various commodities. When total storage space controlled by a local Warehouse Association is 90 percent occupied, the Government, acting through the Office of Defense Transportation, will lease additional buildings to be operated by the Warehouse Association on a fixed fee basis. Space not needed for Government material may be used to store commercial goods.

In cases of intermediate resting of goods en route, the supplier is directed to ship the goods to a designated storage unit. Covering documents are retained by the Procurement Division until goods are released. Where goods enter storage, no ODT Block Permit is required, and the Transportation Control Division of the Army is not consulted until ships are available for the particular type of cargo involved. The Storage Unit then selects from such goods as are in storage all over the country the type of material needed in quantities ordered by the foreign Purchasing Commission. Through its liaison with the Transportation Control Division of the Army, the Procurement Division secures the ODT Block Permit for the movement of goods when required.

A perpetual inventory of all goods in storage facilities utilized by the Procurement Division is compiled from daily reports giving arrivals and withdrawals. All items interned for 45 days, the subject of a special report to the Lend-Lease Administration, are periodically reviewed for possible shipment via alternate routes. To facilitate movement of goods, either direct from the supplier or from storage facility to port, a Port Release Control is posted daily, based on shipping instructions and such significant data as the number of tons of material ordered to a certain port, the general type of material, the country for which intended and the port from which goods are to be shipped. Port Release Control directs the orderly inflow of goods to port, and their ready arrangement at shipside in loading sequence. Ships anticipated at a given port, however, do not always materialize. Instructions to divert a given type of cargo in transit, even though to a port on an opposite coast, meet unforeseen emergencies. Despite close control and planning, facilities are occasionally overtaxed. In consequence, goods must remain inland in their original cars or in storage until the congestion is relieved. Changing fortunes of war and revamped strategy also tend to effect diversion in transit. Such irregularities may involve a repetition of the procedure already outlined,

[ocr errors][ocr errors][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][ocr errors][merged small][merged small][merged small][merged small][merged small][merged small][ocr errors][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][ocr errors][merged small][ocr errors][merged small][merged small][merged small][ocr errors][merged small][ocr errors][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small]

Shipmente same as chart except

- Invoice is endorsed by inspector at destination, instead of origla. - Four copies of involes are receipted b- roreign Government Lepresentative, instead of five copies.

Origin Shipments to Storage are same as chart, excent1- Inspector-in-charge of the area at which noint of storeme is located receives documente chown for area of destination. 2- Area inspector at point of storage receiver non-negotiable warehouse receipt which is retained by him and copy sent to Transportation ranch and Inance Division.

3- When subsequent shipping nstructions are received all five cosies of invoice and packing 1'st are forwarded to 'nspector at ort of or art.

[blocks in formation]

2 navector at Do'nt of orie'nol dert'nation to notified by letter to send documents, roce ved by him fro the contractor. to the inspector at point of storage.

3 Fon-negotiable warehouse recent la forwarded to area office by
warehouseman, and copies sent to Transportation Branch and
Finance Division.

4 When subsequent shipping instructions are received a five copies
of invoice and packing list are forwarded to inspector at rort of
export.

7.A.S. Shipments diverted to storage while enroute are same as F.0.B. Origin Shipments diverted, except

1 Inspector at point of storage endorses 'avo!ce upon receipt of
materials.

then partial shipments are made from storage "Receipt for Defense Articles Form 712-F is substituted for invoices, except on final ship ment. When final shipment is made from storage, reference is made on reverse side of invoice to the various. Forms 712-7 isrued. Signature of authorized representative of the Foreign Government is obtained on all copies of Form 712-7.

supplementary ODT Block Permits and the rerouting of pertinent documents to other authorities at port, or change of destination.

Arrival at port of goods in the exact state in which they left the supplier depends upon stout packing and accurate marking. Convoyed ships often are required to drive on through storms of hurricane proportions without so much as changing their course. Hostile shores offer no port facilities for matériel transfer. Matériel and equipment are often dumped overboard into barges and again dumped ashore, or directly from ship on to barren coasts. Matériel may be submerged for hours on a stormy beach while enemy action delays its recovery. Again, unloading at friendly foreign ports during an air raid must be carried on in complete darkness, all lighting except by hand flashlight being forbidden. Stevedores, working against time to empty a ship and clear it out of port to safety, must be able to spot cargo markings instantly. Shippers oriented to peacetime shipping practices must adjust themselves to conditions of speedy land, sea, and air transportation of a severe and hazardous nature. Vital engines of war, industrial machinery, and subsistence stores, on which depend lives of fighting men and success of campaigns, can be hopelessly damaged at sea. Packaging materials normally taken for granted are not critical and unobtainable. The development of substituted packaging material which will withstand the rigors of wartime transit must be specially considered and cultivated.

PRIORITIES

To control the flow of World War I orders, and facilities for filling them, a War Industries Board devised a system of priorities whereby urgent needs were filled first, and raw materials allocated accordingly. In the summer of 1941, as a result of the accelerated National Defense Program, manufacturers of thousands of commodities began to experience difficulty in obtaining raw materials to fill Government contracts. To meet World War II demands upon industry, the flow of critical raw materials to nonessential industries had to be stemmed. Through its Priorities Division, the Office of Production Management, modern counterpart of the War Industries Board, undertook to allocate preference ratings on all types of raw materials and equipment.

Relative to procedure to be followed in cases involving priorities and where contractors request preference ratings, the Procurement Division issued the following memorandum: 22

The Work Projects Administration in cooperation with the Priority Division of the Office of Production Management and the Army Munitions Board is currently developing a procedure whereby it is anticipated that priority ratings

22 Memorandum No. 229, July 11, 1941.

1

will be established to cover deliveries of materials to the various defense projects of that Administration.

In brief it is contemplated that:

(1) Priority ratings will be given to the various categories of defense projects which have been individually or otherwise certified by the Secretary of War. Information concerning the respective ratings will be furnished the various State offices of the Work Projects Administration by the Washington office of that Administration. A supply of copies of letters from the Office of Production Management establishing the various ratings will be furnished the State Administrations.

(2) A copy of the letter from the Office of Production Management setting up the ratings for the respective categories of projects will be furnished each Procurement Officer by the State Work Projects Administration in connection with each official project falling within the various classifications.

(3) Each requisition forwarded to a Procurement Officer will bear the rating of the project to which delivery is to be accomplished.

(4) All invitations to bid issued pursuant to that requisition will contain the rating number.

(5) Upon completion of award and at the time the purchase order is issued, a photostatic copy of the letter from the Office of Production Management will be furnished the vendor with the original purchase order as authority to make delivery in accordance with that particular rating.

(6) In the event the contractor will not perform in accordance with the rating which will be indicated in the copy of the letter to be furnished with the purchase order, the State Procurement Officer shall execute Certificate of Preference Rating for forwarding to the nearest field office of the Office of Production Management for counter signature and mailing to the contractor.

It is expected that the above contemplated procedure will be approved in the very near future. The Procurement Officer will be notified through the State Offices of the Work Projects Administration at the time the above procedure will be adopted.

In the event priorities are required in connection with the procurement made for activities other than the Work Projects Administration the following procedure shall apply until instructions to the contrary are given:

(1) State Procurement Officers and employees are cautioned that in no instance are they to take the initiative with respect to priority requests.

(2) In all cases where a contractor requests priority assistance with respect to a particular contract he should be advised to make his application to the Priorities Division of the Office of Production Management on Application for Preference Rating Form (PD-1), which may be obtained by the contractor upon request from the nearest Priorities Field Office of the Office of Production Management.

(3) If in any given case the needs of the Government are such as to require action by the Procurement Division with respect to the priority request, the State Procurement Officer should contact the nearest Priorities Field Office of the Office of Production Management and furnish said office a memorandum of the facts, giving as a minimum the following data:

(A) Name and address of the contractor, number and date of contract. (At the present time State Procurement Officers are not engaged in making purchases under the Lend-Lease Program. However, if in the future they should be called upon to make purchases under the said program, they should furnish in addition to the above data the number of the requisition under which the contract was made.)

« AnteriorContinuar »