Description of accounts

GENERAL AND FINANCIAL-Continued

OPERATIONS-continued

83. Telegrams and cablegrams:

Period to be retained

(a) Original filed telegraph and cable messages trans- 1 year.
mitted at public tariff rates, includiug day and
night messages, day and night letters, money-
transfer messages, stock and commercial news
messages, deferred half-rate cablegrams, cable
letters, and week-end cable letters; also press
messages and Government messages. This
item also covers the original transcript of mes-
sages received over telephones for transmission."
(b) Tissue or carbon copies made at destination
offices, of messages covered by item (a) above.
(c) Original filed messages transmitted for transpor-

tation companies in compliance with terms of
contracts; also tissue or carbon copies of such
messages made at destination offices."
(d) Service messages relating to commercial_mes-
sages, including tissue or carbon copies of such
messages made at destination offices.

(e) Original filed messages transmitted free or at
reduced rates for employees and others; also
tissue or carbon copies of such messages made
at destination offices.

(f) Relay messages, not including those made at junc-
tion offices for transfer to other companies.

1 year.

1 year.

Optional.

3 years.

Optional.

(g) Message tape and similar devices for transmitting Optional.

messages.

(h) Stubs of, or carbon copies of, messages received
over telephone.

84. Radiograms:
(a) Original filed wireless telegraph messages, trans-
mitted at public tariff rates; also tissue or car-
bon copies of such messages made at coast and
ship destination stations.

(b) Service messages relating to commercial mes-
sages; also tissue or carbon copies of such mes-
sages made at coast and ship destination
stations.

(c) Original filed messages transmitted for ship
owners in compliance with terms of contracts
(masters' service messages); also tissue or
carbon copies of such messages made at coast
and ship destination stations.

Optional.

15 months.

15 months.

15 months.

(d) Original filed messages transmitted free or at 3 years.
reduced rates other than those covered by item

(c) above; also tissue or carbon copies of such
messages made at coast and ship destination
stations.

• The furnishing of original filed messages to the United States Government in support of bills is not considered a destruction of records.

The furnishing of original filed messages to transportation companies in support of settlements under contracts is not considered a destruction of records.

Page 438

Description of accounts

GENERAL AND FINANCIAL-Continued

OPERATIONS-continued

85. Telephone local and toll tickets:

(a) Telephone toll tickets, and statements forming
basis of charges to subscribers and others.8
(b) Uncompleted tickets, lost call tickets, switching
tickets, messenger-service tickets, appoint-
ment tickets, and tickets for emergency calls,
official calls, and test calls.'

(c) Records of receipt of local and toll tickets, toll
statement stubs, toll ticket memoranda, guide
cards, and reports and memoranda relative to
investigations and correction of tickets.
(d) Statements and summaries of measured service
tickets and register readings.

(e) Measured service tickets, local message tickets,
and register reading tickets or statements if
summarized in records covered by item (d)
above.3

(f) Tickets and statements for check error purposes. 86. Tariffs and other rate authorities:

(a) Tariffs, rate sheets, division sheets, and circulars
in which the company is interested relative to
the transmission of messages and furnishing of
facilities, in the general files of the department
in which the complete official file is maintained.
(b) Tariffs, rate sheets, division sheets, and circulars
in other departments and at exchanges, branch
offices, and agencies, if copies of the same issues
of such tariffs, etc., are preserved in the gen-
eral tariff files referred to in item (a) above.3
(c) Requests and receipts from managers and others
for tariffs, rate sheets, division sheets, and
circulars.3

(d) Copies of concurrences filed with the Interstate
Commerce Commission.

(e) Statements, summaries, and memoranda pertain-
ing to the establishment of a basis for prorating
joint toll revenue.

(f) Correspondence and working papers in connec-
tion with the making of rates and compilation
of tariffs, rate sheets, division sheets, and cir-
culars affecting the transmission of messages
and furnishing of facilities.

87. Franks and message passes and reduced rate

forms of franks, etc.

Period to be retained

6 months.

Optional.

Optional.

1 year.

Optional.

Optional.

6 years after expiration or cancelation.

May be destroyed at option of carrier after expiration or cancelation.

Optional.

6 years after cancelation.

6 years after cancelation or expiration of basis.

6 years after cancelation of tariff, etc.

6 years.

(b) Records of blank forms of franks, etc., received, 6 years.

distributed, and destroyed.

See footnote (1) of this table.

Exempted by Order 17-A, FCC, Sept. 29, 1937 from the suspension of these rules by Order 14, FCC, Telephone Division, Mar. 23, 1936 (See §42.62.) Changed to read "6 months" by Order 17-A, FCC, Sept. 29, 1937.

Page 439

Description of accounts

GENERAL AND FINANCIAL-Continued

OPERATIONS-continued

87. Franks and message passes, etc.-Continued.
(c) Requests, and copies of requests, for franks, etc.
(d) Records of franks, etc., issued..

(e) Records of franks received from other companies.
(f) Identification slips for franks, etc...
(g) Used franks, message passes, and coupons, if
complete record of issue is maintained as pro-
vided in item (d) above.

(h) Unexpired, surrendered, or partially used franks,
etc.

(i) Void, unused, and unissued franks, etc.-

(j) Reports and records of franks, etc. collected or
honored, and of free messages handled.
(k) Reports of reduced-rate messages sent or re-
ceived.

88. Telegraph, cable, and wireless identification cards:
(a) Records of identification cards issued..
(b) Returned and withdrawn identification cards.
(c) Unused and unissued identification cards___

89. Transportation company passes:

(a) Requests, and copies, for passes

(b) Record of passes received from carriers..

(c) Record of pass identification forms issued.

(d) Record of use made of passes....

90. Receiving and delivering telegrams and cablegrams:

(a) Receivers' record of messages filed... (b) Message delivery records.

(c) Messengers' delivery sheets. (d) Operators' number sheets..

91. Telegraph and cable office reports:

(a) Monthly balance sheets and supporting papers... (b) Weekly and daily balance sheets when figures are combined on monthly or weekly balance sheets, respectively.

(c) Weekly and daily balance sheets and supporting papers, when figures are not combined on monthly or weekly balance sheets, respectively.

1 year.
Optional.

6 years.
1 year.

6 years.

(f) Ship station cash accounts and supporting
papers.

6 years.

3 years.

93. Messenger department records:

Records and reports pertaining to messenger service,
including records of location and use of call boxes
except records covered by item 40.

94. Stock and commercial news records:

(a) Records and reports pertaining to stock and
other market reports, sporting news, election
returns, and similar items, other than records
covered by item 40.

3 years.

(b) Bulletins, containing information relative to Optional.
election returns and sporting news.

95. Money transfer records:

Records and reports pertaining to the transfer of
money by telegraph, cable, or wireless, except
records covered by item 40.

96. Advertising and canvassing records:

3 years.

(a) Prospect lists, notices, reports, memoranda, and Optional.
records pertaining to advertising and canvass-

ing for service.

(b) Records and reports pertaining to soliciting of Optional.
advertisements in directories and other publi-

cations of the carrier.

(c) Records and reports pertaining to advertise- Optional.
ments of the carrier in newspapers, magazines,

and other publications, including "copies" of
such advertisements.

(d) Records and reports pertaining to studies of Optional.
methods of obtaining new business recovery

of lost business and similar matters.

97. Service and efficiency records:

(a) Circuit assignments, log books, and reports of
circuits working, interrupted, etc.:01

1 year.

(b) Trouble, inspection, and testing records and
reports.3

1 year.

1 year.

(c) Performance records, such as records and reports

of traffic loads, lost and delayed calls, peg
counts, test calls, and service observation.

(d) Central office records of switchboard capacity, Optional.
such as panel and jack records, and lists and
records of available numbers.

See footnote (1) of this table.

10 "Radio stations in the aviation service be and they are hereby exempted from so much of the provisions of item 97 (a) as requires the retention of log books for a period of one year, and in lieu thereof said stations shall be required to retain log books for a period of three months only, subject however, to the requirement that all records, including log books, pertaining to accidents shall be retained permanently." Order 16, FCC, May 20, 1936.

Page 441 [441]

Description of accounts

Period to be retained

GENERAL AND FINANCIAL Continued

OPERATIONS--continued

97. Service and efficiency records--Continued.

(e) Chief operators' records of switchboard mark-
ings.3

(f) Reports of stations ready for service.---
(g) Records and reports of complaints of service not
involving claims for damages or refunds of
charges. (See item 67b.)

(h) Records and reports pertaining to studies in con-
nection with operations, such as battery loads,
trunking requirements, spare facilities, peg
counts, and similar records which do not affect
the accounts of the company.

98. Records of telegraph, cable, and wireless messages handled:

(a) Monthly or periodical reports of number of messages handled.

(b) Reports of unit cost of handling messages.. (c) Message delay reports____

99. Inspection records: 3

Reports and records of condition of pay station signs and booths, central office quarters, buildings, elevators, meters, machinery, etc., except as provided for in items 18 and 97.

100. Detective and police service:

Reports and records in connection with policing the company's property, detective service, stolen property, investigations of robberies, and attempts to defraud the company.

101. Miscellaneous records of telephone exchanges and branch offices:

All records at telephone exchanges and branch offices not elsewhere provided for herein.

102. Miscellaneous records of local telegraph and cable offices:

110. Reports to Interstate Commerce Commission and
other governmental authorities:

(a) Annual financial, operating, and statistical re-
ports, file copies of, and supporting papers.
(b) Monthly reports of operating revenues and ex-
penses, file copies of, and supporting papers.
(c) Monthly or periodical reports regarding acci-
dents, file copies of, and supporting papers.
(d) Monthly or periodical reports regarding em-
ployees and salaries, file copies of, and support-
ing papers.

3 See footnote (1) of this table.

Permanently.

1 year after current
year.
3 years.

3 years.

Page 442