Description of accounts GENERAL AND FINANCIAL-Continued OPERATIONS-continued 83. Telegrams and cablegrams: Period to be retained (a) Original filed telegraph and cable messages trans- 1 year. tation companies in compliance with terms of (e) Original filed messages transmitted free or at (f) Relay messages, not including those made at junc- 1 year. 1 year. Optional. 3 years. Optional. (g) Message tape and similar devices for transmitting Optional. messages. (h) Stubs of, or carbon copies of, messages received 84. Radiograms: (b) Service messages relating to commercial mes- (c) Original filed messages transmitted for ship Optional. 15 months. 15 months. 15 months. (d) Original filed messages transmitted free or at 3 years. (c) above; also tissue or carbon copies of such • The furnishing of original filed messages to the United States Government in support of bills is not considered a destruction of records. The furnishing of original filed messages to transportation companies in support of settlements under contracts is not considered a destruction of records. Page 438 Description of accounts GENERAL AND FINANCIAL-Continued OPERATIONS-continued 85. Telephone local and toll tickets: (a) Telephone toll tickets, and statements forming (c) Records of receipt of local and toll tickets, toll (e) Measured service tickets, local message tickets, (f) Tickets and statements for check error purposes. 86. Tariffs and other rate authorities: (a) Tariffs, rate sheets, division sheets, and circulars (d) Copies of concurrences filed with the Interstate (e) Statements, summaries, and memoranda pertain- (f) Correspondence and working papers in connec- 87. Franks and message passes and reduced rate forms of franks, etc. Period to be retained 6 months. Optional. Optional. 1 year. Optional. Optional. 6 years after expiration or cancelation. May be destroyed at option of carrier after expiration or cancelation. Optional. 6 years after cancelation. 6 years after cancelation or expiration of basis. 6 years after cancelation of tariff, etc. 6 years. (b) Records of blank forms of franks, etc., received, 6 years. distributed, and destroyed. See footnote (1) of this table. Exempted by Order 17-A, FCC, Sept. 29, 1937 from the suspension of these rules by Order 14, FCC, Telephone Division, Mar. 23, 1936 (See §42.62.) Changed to read "6 months" by Order 17-A, FCC, Sept. 29, 1937. Page 439 Description of accounts GENERAL AND FINANCIAL-Continued OPERATIONS-continued 87. Franks and message passes, etc.-Continued. (e) Records of franks received from other companies. (h) Unexpired, surrendered, or partially used franks, (i) Void, unused, and unissued franks, etc.- (j) Reports and records of franks, etc. collected or 88. Telegraph, cable, and wireless identification cards: 89. Transportation company passes: (a) Requests, and copies, for passes (b) Record of passes received from carriers.. (c) Record of pass identification forms issued. (d) Record of use made of passes.... 90. Receiving and delivering telegrams and cablegrams: (a) Receivers' record of messages filed... (b) Message delivery records. (c) Messengers' delivery sheets. (d) Operators' number sheets.. 91. Telegraph and cable office reports: (a) Monthly balance sheets and supporting papers... (b) Weekly and daily balance sheets when figures are combined on monthly or weekly balance sheets, respectively. (c) Weekly and daily balance sheets and supporting papers, when figures are not combined on monthly or weekly balance sheets, respectively. 1 year. 6 years. 6 years. (f) Ship station cash accounts and supporting 6 years. 3 years. 93. Messenger department records: Records and reports pertaining to messenger service, 94. Stock and commercial news records: (a) Records and reports pertaining to stock and 3 years. (b) Bulletins, containing information relative to Optional. 95. Money transfer records: Records and reports pertaining to the transfer of 96. Advertising and canvassing records: 3 years. (a) Prospect lists, notices, reports, memoranda, and Optional. ing for service. (b) Records and reports pertaining to soliciting of Optional. cations of the carrier. (c) Records and reports pertaining to advertise- Optional. and other publications, including "copies" of (d) Records and reports pertaining to studies of Optional. of lost business and similar matters. 97. Service and efficiency records: (a) Circuit assignments, log books, and reports of 1 year. (b) Trouble, inspection, and testing records and 1 year. 1 year. (c) Performance records, such as records and reports of traffic loads, lost and delayed calls, peg (d) Central office records of switchboard capacity, Optional. See footnote (1) of this table. 10 "Radio stations in the aviation service be and they are hereby exempted from so much of the provisions of item 97 (a) as requires the retention of log books for a period of one year, and in lieu thereof said stations shall be required to retain log books for a period of three months only, subject however, to the requirement that all records, including log books, pertaining to accidents shall be retained permanently." Order 16, FCC, May 20, 1936. Page 441 [441] Description of accounts Period to be retained GENERAL AND FINANCIAL Continued OPERATIONS--continued 97. Service and efficiency records--Continued. (e) Chief operators' records of switchboard mark- (f) Reports of stations ready for service.--- (h) Records and reports pertaining to studies in con- 98. Records of telegraph, cable, and wireless messages handled: (a) Monthly or periodical reports of number of messages handled. (b) Reports of unit cost of handling messages.. (c) Message delay reports____ 99. Inspection records: 3 Reports and records of condition of pay station signs and booths, central office quarters, buildings, elevators, meters, machinery, etc., except as provided for in items 18 and 97. 100. Detective and police service: Reports and records in connection with policing the company's property, detective service, stolen property, investigations of robberies, and attempts to defraud the company. 101. Miscellaneous records of telephone exchanges and branch offices: All records at telephone exchanges and branch offices not elsewhere provided for herein. 102. Miscellaneous records of local telegraph and cable offices: 110. Reports to Interstate Commerce Commission and (a) Annual financial, operating, and statistical re- 3 See footnote (1) of this table. Permanently. 1 year after current 3 years. Page 442 |