NUMBER 4500.13

DATE

February 20, 1958

Department of Defense Instruction

ASD (S&L)

Transportation of Household Goods of Uniformed Personnel by Motor
Van Carriers

Ref.: (a) DoD Instruction 4500.13, subj. as above, Mar. 15, 55 (cancelled herein)

I.

II.

REISSUANCE AND PURPOSE

A. This Instruction is a reissuance of Reference (a) with revisions
necessary to make current the regulations set forth in the in-
closure.

B. The purpose of this Instruction is to establish a uniform basic regulation for the Military Departments governing the shipment of household goods of their uniformed personnel by motor van carriers, and to establish common requirements upon such carriers.

CANCELLATION

Reference (a) is hereby cancelled.

III. APPLICABILITY

When the Military Departments ship household goods of their uniformed personnel by motor van carriers to, from, or between points in the Continental United States, such shipments will be forwarded in accordance with the regulation contained in Inclosure 1.

IV. REQUIRED ACTION

V.

Existing regulations of the Military Departments will be modified if
necessary to conform to this Instruction, and two copies of such
revised regulations shall be furnished the Assistant Secretary of
Defense (Supply & Logistics) within ninety days after receipt of this
Instruction. Two copies of any subsequent clarifications of or changes
to the regulations implementing this instruction shall be forwarded
to the Assistant Secretary of Defense (Supply & Logistics) for infor-
mation within thirty days after publication.

EFFECTIVE DATE

This Instruction shall become effective on the date of issuance.

Inclosure - 1

Regulations for Transportation

of Household Goods by Motor Van
Carriers, w/↳ attachments

Ailue

C. P. MILNE

Acting Assistant Secretary of Defense (Supply and Logistics)

4500.13

REGULATION FOR TRANSPORTATION OF

HOUSEHOLD GOODS BY MOTOR VAN CARRIERS

Feb 20, 58 (Inol 1) #

1. Purpose

The purpose of this regulation is to establish uniform procedures to be followed by the Military Departments in the shipment at Government expense of household goods of their uniformed personnel by motor van carriers to, from, or between points in the Continental United States.

* 2. Statutory Authority and Basic Entitlements

8.

b.

Section 303(c) of the Career Compensation Act of 1949, as amended (63
Stat. 802), and the Missing Persons Act, as amended (56 Stat. 143),
provide statutory authority for the transportation of household goods
of uniformed personnel at Government expense. The former Act provides
in part that '...under such conditions and limitations and for such
ranks, grades or ratings and to and from such locations as may be
prescribed by the Secretaries concerned, members of the uniformed
services...in connection with a change of station (whether temporary
or permanent) shall be entitled to transportation (including packing,
crating, drayage, temporary storage and unpacking) of baggage and
household effects, or reimbursement therefor, to and from such loca-
tions and within such weight allowances as may be prescribed by the
Secretaries, without regard to the comparative costs of the various
modes of transportation." However, disregard of comparative costs of
the various modes of transportation is authorized only to the extent
carriers within the mode which would produce the lowest over-all cost
to the government can not provide the required services satisfactorily.
Basic entitlements established under the aforementioned authorities
are set forth in the Joint Travel Regulations promulgated jointly by
the Secretaries of the Departments of Army, Navy, Air Force, Treasury,
Commerce, and Health, Education, and Welfare.

3. Selection of Carrier

When, in the judgment of the

officer, commercial van

service is to be used, selection of the carrier will be based on the
requirements of the individual shipment, the carrier's ability to perform
the required services satisfactorily, and the cost of such services to
the Government. In determining costs, consideration will be given to rates
and charges in all applicable rate tenders and tariffs. When a given ship-
ment must be held at an in-transit facility prior to line haul movement
for consolidation with other shipments, for storage-in-transit, or for any
other reason, the carrier which is selected must have, and place the ship-
ment in, a satisfactory facility sufficiently near (as determined by the
officer at origin) to permit ready inspection of the
facility and the household goods. Shipments will be tendered only to
carriers who are qualified, willing, and able to provide the service
which will, in the judgment of the
officer, serve the

best foreseeable interests of the Government and the property owners.
Carriers to which shipments are tendered must have proper operating rights
from origin to destination or must have made satisfactory arrangements

#Revised March 10, 1959

4500.13 Feb 20, 58 (Incl 1)

for joint carriage with other carriers properly qualified under Part II of the Interstate Commerce Act, as amended, or the laws of the State having jurisdiction of the carriage; provided, however, that no carrier shall be eligible to accept shipments unless it has executed and filed with the officer at origin a Household Goods Service Tender which conforms with Attachment 1 hereto. If the destinations are beyond the territory authorized in its operating certificate, the carrier must also have filed with the officer a Service Tender jointly executed by it and such other duly certificated carrier or carriers as will participate in the joint carriage of the shipments.

4. Distribution of Traffic

a. Subject to the conditions previously set forth, traffic will be equitably distributed among thore qualified carriers affording the lowest over-all cost to the Government. Each

officer

will maintain a list of qualified carriers as well as records indi-
cating the distribution of traffic. Records of traffic distribution
will be maintained according to tonnage or total revenue, including
all charges (except storage-in-transit) accruing in connection with
the shipments, by destination state or overseas area. Traffic will
be distributed according to originating carrier rather than according
to agent; e.g., the amount of traffic tendered to a carrier having a
single agent will be equal to that received by a carrier with multiple
agents in the same metropolitan area, other factors being equal.
When a joint carriage arrangement is utilized, the full weight of
the shipment will be charged to each participating carrier holding
authority to serve the origin point.

b. Carriers providing unsatisfactory service may be removed from the list of those eligible to receive traffic. At the time of such removal a written notice will be forwarded to the carrier concerned stating, as a minimum, the reason(s) for the removal and the action required of the carrier before it will be reinstated. A copy of this notice will be sent to the home office of the carrier. In addition, a copy will be sent to the Headquarters, Military Traffic Management Agency, Washington 25, D. C., when a carrier is removed because of unsatisfactory service within the United States.

5. Rate Tenders

Tenders by motor van carriers of rates or charges below those in tariffs will be in writing and will contain a provision that they may be cancelled or modified only by written notice of not less than thirty days by either party to the other, except that a shorter notice may be given by mutual agreement of the parties concerned. Such tenders will be filed in the local shipping office. No review by, or distribution to, higher authority is required for such tenders unless requested by that authority.

4500.13

Feb 20, 58 (Incl 1)

6. Engagement of Service

Subject to the exceptions noted in paragraph 6b, Goverment bills
of lading will be used to obtain line-haul transportation of house-
hold goods by motor van carriers and authorised accessorial ser-
vices performed in connection therewith, such as packing, drayage
(at origin and destination, storage-in-transit, unpacking at desti-
nation, etc. Such Goverment bills of lading will be prepared and
executed in accordance with regulations of the respective Military
Departments. The name of the originating carrier will appear on the
bill of lading in the space entitled "name of initial transportation
company," and the names of all carriers participating in joint
carriage will appear in the space entitled "via," in the order of
the performance of service. In addition, the following information
will be shown under "Description of Articles" on the Government bill
of lading:

(1) Gross, tare, and net weights, if such information is available at the time the bill of lading is prepared;

(2) Number and date of the applicable Household Goods Service Tender;
(3) Rate(s) and charge(s) per cwt., or other definable measures

applying on the shipment, if ascertainable at the time the bill
of lading is prepared. If such rate(s) or charge(s) is not a
normally applicable tariff rate(s) or charge(s), the word "Special"
will be added in parentheses.

(4) Tariff identification or other reference for rate(s) and charge(s). b. Purchase orders may be issued in lieu of Government bills of lading for obtaining drayage or other types of local service.

c.

When storage-in-transit is desired, the bill of lading will be anno-
tated accordingly. If the
officer desires such storage

at origin or destination, the annotation will be "storage-in-transit
not to exceed
days is authorized and will be at origin"
days is authorized

officer at

or "storage-in-transit not to exceed
and will be at destination," as appropriate. If storage is to be at
destination and a
officer is available at that point,
the following notation will be added: "Carrier will notify the
(insert name and location of
appropriate military activity) of the arrival of this shipment at
destination before it is placed in storage." Upon receiving this
notification the
officer will inform the carrier what
disposition should be made of the shipment. The name of the storage
warehouse will not be specified by the
officer.

4500.13

Feb 20, 58 (Inel 1)#

7. Execution and Distribution of Service Tender

The

officer will, upon request of a carrier, provide the carrier two copies of the Household Goods Service Tender with Appendices I, II, and III thereto (reproduced locally) for execution. The original Household Goods Service Tender, after execution by the carrier, will be assigned an identifying serial number and retained in the files of the officer. The duplicate copy of the Household Goods Service Tender will be retained by the carrier.

8. Execution of Statement of Accessorial Services Performed

A statement (DD Form 619) verifying the accessorial services rendered by a motor van carrier in connection with the line-haul transportation must be executed in triplicate by the motor van carrier and the property owner, when applicable. Sufficient copies of this form will be provided the carrier by the officer.

9. Processing of Government Bills of Lading and Supporting Papers

8. As soon as possible after pick-up of the household goods, the carrier will furnish the ordering activity:

b.

C.

(1) Two memorandum copies, numbers 6 and 8, of the applicable

bill of lading, showing gross, tare and net weights, signature of the carrier's agent, dates of pick-up and dispatch of shipment by the carrier, the transportation rate, and total charges accrued.

(2) One copy of the inventory list.

(3) One copy of the completed Statement of Accessorial Services Performed (DD Form 619) with the words "at origin" added after the name of the shipping activity or installation. (This is required only when accessorial services are performed and so noted on the Government bill of lading.)

The carrier will furnish the property owner or his agent at the
time of pick-up:

(1) Memorandum Copy No. 9 of the Government bill of lading.

(2) A copy of the inventory list.

Except as provided in f below, the carrier will submit to the origin officer for the purpose of receiving payment:

(1) Original and Memorandum Copy No. 5 of the accomplished bill of lading.

#Revised March 10, 1959