being received, be inspected under the direction of the Colonel of Ordnance, by officers of the Ordnance Department, designated for

that purpose.

114....It shall be the duty of the inspecting officer of the contract service, under the orders of the chief of the Ordnance Department, to inspect all muskets, rifles, carbines, pistols, swords, sabres, or other small arms and accoutrements that may be manufactured in the contract service for the United States, including such as are designed for the militia under the act of 1808. He will be held strictly responsible that the said arms and accoutrements are in exact conformity with the models and patterns. To aid the inspecting officer in the performance of these duties, such number of assistants as may be required shall be detailed from the national armories, by the commanding officer thereof, on the requisition of the inspecting officer.

115....Each assistant inspector shall, previous to entering on the duty, take an oath before a competent magistrate for its faithful discharge; and it shall be the duty of the inspecting officer to see that no assistant be allowed to inspect the arms manufactured at the same private establishment oftener than twice in succession.

116....The inspecting officer of contract arms shall, in all cases, before receiving any such arms for the United States, cause them to be taken to pieces in his presence, and the several parts to be closely examined by the assistants. When arms have been received by the inspecting officers for the use of the United States at private armories, the principal inspector will cause them immediately to be boxed for transportation in his presence, and will secure each box by fixing his seals thereon.

117....Inspections of small arms and accoutrements, made by contract, shall be made quarterly; and the inspecting officer shall make quarterly and annual reports of inspection, (forms 37, 38, and 39;) and at each reception of articles furnished by contract, he shall give to the contractor triplicate certificates, according to form 36.

118....The inspecting officers of contract arms and accoutrements shall keep books, in which shall be copied such inspection reports as they are required to make, and all the correspondence connected with this particular service. The original reports shall be forwarded to the chief of the Ordnance Department as soon as the several inspections

INSPECTION OF GUNPOWDER.

29

are completed. The books above mentioned shall be carefully preserved, and, in the case of relief, turned over to the successors.

III. Inspection of gunpowder.

ARTICLE 119..Gunpowder is ordinarily packed in barrels containing one hundred pounds each. The magazines in which it is kept shall be frequently aired in dry weather.

120....Gunpowder in the magazines giving a proof-range, by the established eprouvette, less than one hundred and eighty yards, shall not be used in the service charges, but shall be separated from that of higher range, and legibly marked; to be used for firing salutes and for blank cartridge practice. That which gives a range less than one hundred and fifty yards, shall be considered unserviceable.

121....All gunpowder, before being received for the United States, shall be subjected to inspection and proof by an ordnance officer, in such manner as may be prescribed by the Colonel of Ordnance.

122....The inspecting officer shall cause each cask to be marked in the following manner, viz: on one end the place and year of fabrication and description of powder; on the other end, the proof-range and date of proof, taking care to leave space for dates of subsequent proofs.

123....Reports of proof and inspection of powder received from contractors, and of that in the magazines, shall be made in duplicate, according to form No. 41; and the proving officer shall give to the contractor triplicate certificates of inspection, according to form No. 40. One of the duplicate inspection reports of powder in the magazines, and of that received from contractors for the United States, shall be forwarded to the chief of the Ordnance Department on the completion of the inspection; the other, for powder in magazines, shall be recorded at the arsenal or depot; the duplicate for powder received for the United States shall be retained by the proving officer.

124....Standard powder for the reception proof of all kinds of fire-arms, whether manufactured at the national armories, foundries, or by contract, shall be of such quality as to give a range of not less than two hundred and fifty yards by the regulation eprouvette.

125....All powder, designed for the proof of fire-arms, shall be proved with the regulation eprouvette, immediately preceding the

inspection, unless it shall have been so proved within one year, and there be no reason to suspect that it has become deteriorated.

ARTICLE 126..No contract for the service of the Ordnance Department shall be made by any officer or agent thereof, except by special authority from the chief of the Ordnance Department, sanctioned by the Secretary of War; and all officers or agents making contracts shall strictly observe the provisions of the laws on that subject, (see appendix No. 2.) Contracts shall be made in triplicate, one of which shall be forwarded to the chief of the Ordnance Department, at the date of the contract, that it may be deposited in the office of the second comptroller within ninety days thereafter, as the law directs.

127....The rights vested in a contractor, for services to be performed, or supplies to be furnished, for the Ordnance Department, shall, in no case, be transferred to any other person or persons; but such contractor shall be held to his legal responsibilities, and all payments shall be made to him only.

128....Payments, on account of any contract, to the amount of four-fifths of the value of work done, or of services performed in part, may be made, in case the contract embraces operations of long continuance. Such payments on account, under an unfulfilled contract, not being admitted at the Treasury, will not be charged in the quarterly accounts; but a statement of all such, specifying the amount of each, will be annexed to the duplicate account current, which is designed for the files of the Ordnance office, in order that the true state of the funds on hand may be known.

SECTION XI. ACCOUNTS.

ARTICLE 129.. Every disbursing officer of the Ordnance Department shall transmit to the chief of that department, within twenty days after the expiration of each quarter, an account current of all moneys received, expended, and remaining on hand, with the necessary vouchers and abstract made according to the forms hereinafter prescribed; which, after examination in the Ordnance office, will be transmitted to the Treasury Department for settlement.

130....A duplicate of the quarterly account current and of the abstract mentioned in the preceding article, shall be transmitted at the

VOUCHERS.

31 same time to the Ordnance office, to be retained for use there. On a blank page of this duplicate account current there shall be endorsed a statement of receipts and expenditures under each appropriation, (form No. 22,) and the face of the abstract will show, as far as practicable, the quantity and kind of articles purchased. (See form No. 19.) Individual accounts for services will show the dates and kind of service charged.

131....Vouchers for articles purchased, for supplies furnished, for services rendered, or for other expenditures, will be made agreeably to one or the other of the forms No. 15, 16, 17, or 18, according to the nature of the case. First. Form No. 15 is the form of a voucher for supplies furnished, or for services rendered by an individual. Second. Form No. 16 is the form of an ordinary receipt roll for services. Third. Form No. 17 is a pay roll, to be used at armories or at arsenals where work is done by the piece. Fourth. Form No. 18 is a pay roll for hired slaves. Fifth. In all the accounts of individuals against the United States, the matters or things charged for are to be clearly and accurately set forth. No substitution of names, dates, services, prices, or things of any kind shall be made; the transaction on which the charges are made in any account shall, in all cases, be truly represented on the face of the voucher. Sixth. In accounts for articles purchased, the date of each separate purchase, the name, and the number or quantity of each article, the price of each, with the particular to which the price refers, as number, weight, or measure, and the amount due for each, will be specified in the body of the account. If the public use of any article be not fully apparent from its name, or if, from any other cause, there be reason to apprehend that the charge may not be correctly comprehended by the accounting officers, the purpose for which it was procured, or other explanation, should be inserted opposite the article, in the column of remarks. Seventh. If an account be for services rendered, the occupation or kind of service, the time employed, the dates within which the services were rendered, the wages and the amount should be stated in the body of the account. If the service charged be of an unusual kind, or if it be charged at an unusual rate, or if, from any cause, the charge may be liable to misconception, the necessary explanations should be given under the head of remarks. The dates to be inserted in the left margin of the accounts should represent the time when the several sums

charged were due to the creditors. Eighth. At armories, and at arsenals where the number of persons employed is considerable, the accounts for services rendered will be stated on monthly rolls, specifying the name and occupation of each, the number of days' services rendered by, the wages of, and the amount due to each, agreeably to forms No. 16 and 17. Ninth. In case the authority to direct and control expenditures reside in one officer, and the payments are made by another, the accounts must be sanctioned by the signature of the directing officer, in the manner indicated by forms No. 15, 16, 17, and 18, before payment is made; the date on which the sanction is given shall always be stated. Tenth. In the accounts for the transportation of stores or supplies, the articles carried, with the number or weight thereof, the places from and to which, and the distance conveyed, the period within which the service was performed, and the price, should be specified. If the charge be for transporting stores from the post to a distant place, an original bill of lading, and the receipt of the person to whom the articles were addressed, or other proper evidence of delivery, should be annexed to the voucher.

132....Vouchers. First. An account for the transportation or travelling allowance of an armory officer, or other person, will state the distance travelled, the purpose of the journey, and at what time performed; and it must be sustained by the original order directing the service, or a certified copy of, or extract from it, with a certificate that the journey charged has been performed. Second. An account for postage of letters on public service must be accompanied by a certificate from the officer sending or receiving them, setting forth that the postage charged is due exclusively for letters on the public business committed to his charge. Third. If an account be founded upon a contract or agreement, reference should be made to the agreement in the body of the account, and the original agreement should be transmitted with the first account arising under it, if the same shall not have been previously transmitted; vouchers referring to a verbal agreement, without a specification of particulars, are inadmissible. Fourth. In case a charge is made by one person, for a payment made by him to another, for freight, wharfage, drayage, or other purposes, the particulars of the charge will be fully specified in the body of the account, and a receipt from the person to whom the payment is made must be annexed to the account as a sub-voucher. Fifth. The prices