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Par. 180. Advertisements for proposals for materials or labor for public works should be inserted in the official paper of the locality where the work is to be performed and in such papers and in such form as will reach probable bidders, and should be restricted as much as is compatible with the necessity of securing the best prices for the work.

Par. 181. No official advertisement will be published in any newspaper except under special written authority from the secretary of public works, which special authority shall authorize the publication of a given advertisement a specified number of times in a designated newspaper or newspapers.

Par. 182. The secretary of public works shall procure and keep in his office a file of prices for advertisements of the various newspapers in which notices are to be inserted.

Par. 183. Officials will observe conciseness in wording advertisements, and the matter, including the heading and the name of signing officer, must be set up in one paragraph, without dash or blank line, leading or display, and in type no larger than that ordinarily used in advertisements. The specifications and conditions governing a contract will not be published; a statement that they will be furnished on application will suffice. The following is a sample of advertisement set up in accordance with these reqirements:

“Proposal for cement, office of district engineer, department of public works, Matanzas, Cuba, February 12, 1900. Sealed proposals for furnishing and delivering cement for use in repairing the government building, corner Prado and San Jose streets, Matanzas, will be received here until 12 m., February 24, 1900, and then opened. Information furnished on application. Envelopes containing proposals should be indorsed Proposals for cement,' and addressed Jose Gonzalez, district engineer."

Par. 184. Advertisements will, as a rule, allow thirty days to intervene between date of first publication and date of opening bids. If necessity require, a shorter period may be allowed, but no period of less than ten days will be designated except in cases of emergency. Whenever it is found desirable to advertise in the professional papers in the United States, fifteen days additional must be given, to include the time for the mail to go and return.

Par. 185. Ordinarily advertisements will be given six insertions in daily or four in weekly papers. In daily papers, when more than ten days are to intervene between the date of first publication and date of opening, four consecutive insertions will at once be given, and two consecutive insertions before the date of opening.

Par. 186. Vouchers covering bills for advertising in newspapers will be prepared by the publishers in duplicate and presented to the official ordering the work, who will certify to their correctness and forward them to the secretary of public works for approval and comparison with prices on file, before payment is made. Clippings from each insertion, with proper dates, will be attached to the vouchers.

Par. 187 Claims of publishers of official newspapers for advertisements copied from other newspapers without authority will not be paid..


Par. 188. Job printing required will be executed under contract, thirty days' notice, when practicable, being given of the opening of the proposals. The period of the contract will not extend beyond the end of the fiscal year in which made, and the contract will be submitted to the secretary of public works for approval.

Par. 189. Printed letter and note headings for district offices will contain only the designation of the office, post-office address, and blank date. Names of officials or other persons will not be printed on letter or note headings for use in any branch of the service.

Par. 190. Officials will, as a rule, obtain all blank forms, blank books, etc., by requisitions upon the secretary of public works.

Par. 191. When specifications are printed for material or laber for works of the department, and pertaining to work to be done or materials to be used in actual construction, 50 copies will be printed and forwarded to the secretary of public works, in addition to the number required by the officer in immediate charge of the work.


Par. 192. Official letters from an employee to one of his superiors must be transmitted through official channels, i. e., through his immediate superior, and so on. Superiors will in each case duly transmit such letters without delay but will be per

mitted to accompany them by such remarks as may be pertinent. Should an inferior employee have reason to believe that his letter has not been transmitted, he can send a copy direct, accompanied by an explanation of the reason for such action.

Far. 193. An official letter should refer to one subject only. Letters of transmittal will be used only when necessary, and when used must refer only to the matter transmitted. None are required with rolls, returns, or periodical reports. Telegrams will be followed by official copies sent by first mail.

Par. 194. Letter paper will be folded in three and foolscap in four equal folds parallel with the writing. The first fold will be used exclusively for a brief analysis of the contents of the communication, the office marks, and note of inclosures.

Par. 195. The post-office address of an official's station will be given in his official letters. Indefinite expressions of locality, which do not indicate where the letter was written, will not be used.

Par. 196. Official communications will be signed or authenticated with the pen and not by facsimiles. Signatures will be plainly and legibly written.

Par. 197. A letter will be properly briefed at the first office at which it is received and entered.

Par. 198. Indorsements commence at the top of the second fold and are numbered serially in order of dates on the successive folds, leaving room after each for office marks. Additional space for indorsements will be provided by pasting slips of paper on the under side of the last fold (right edge of original paper), each slip, when attached, to have the same length and width as the original fold, and to turn back upon the last fold like the leaf of a book.

The first fold on which the brief is made is always on the outside. Printed labels, by way of indorsement, will not be pasted on official papers. In no case will a loose wrapper be placed around an official paper, except as a mere covering.

Par. 199. All inclosures will be numbered and given the proper office mark. Inclosures to the original communication are noted on the first fold, just below the brief. If others are added when an indorsement is made, their number will be noted at the foot of the indorsement to which they pertain and also on the first fold of the original communication. To the latter notation will be added the number of the indorsement to which they belong, thus: "One inclosure fifth indorsement." Inclosures to indorsements are numbered in the same series as those to the original paper, and the number of the indorsement to which they belong is added below. If few in number and not bulky, inclosures may be kept inside the original paper; otherwise they will be folded together in a wrapper marked “inclosures.”


Par. 200. Official stationery will be used for official business only. Blank forms as approved by the governor of the island, official paper and penalty envelopes will be obtained from the secretary of public works on application.

Par. 201. Official communications and other mailable matter relating exclusively to the public business will be transmitted through the mails free of postage if inclosed in the "penalty envelope.'

Par. 202. Packages of public property weighing not more than 4 pounds may be sent through the mails under cover of the penalty envelope. Penalty envelopes with return address may be furnished to any person from whom official information is desired, or for the return of official vouchers, but will not be furnished to merchants or other dealers to cover the transmission of public property.

Par. 203. The use of freight or express lines for transmitting official letters or packages that can be sent by mail is forbidden.

Par. 204. The penalty envelope will not be used for foreign correspondence.

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No. 221.

Habana, May 29, 1900.

The military governor of Cuba directs the publication of the following order: The secretary of public works will make a complete investigation as to the legality of the contract existing between the “Cuban and Pan-American Express Company' and the United Railways of Habana, and will submit his recommendation thereon for the action of the military governor of Cuba.


Assistant Adjutant-General.

No. 222.

Habana, May 30, 1900,

The railitary governor of Cuba, upon the recommendation of the secretary of jus tice, directs the publication of the following order:

I. The recorders of judicial proceedings of Habana, who respectively have the following judicial records in their possession, may transfer thein temporarily to the general archives of the island of Cuba, namely:

a. All the judicial decrees and records which may not have been acted upon for thirty years, up to the day the transfer is made.

b. Such as have been subject to no action for less than thirty years, but which by judicial decree have been ordered to be filed.

c. All the registry books and dockets which may not be in current use, provided, however, the respective recorders may not desire to keep them.

II. Said books and records shall be delivered directly by the respective recorders to the director of the archives, duly inventoried, and the latter shall keep them in the special section known as "judicial archives."

III. The respective judges of primera instancia will report to the department of justice, through the audencia, the number of transfers made in virtue of this order.

IV. As soon as the judicial records, which were ordered to be transferred to the general archives by Order No. 194, Headquarters Division of Cuba, May 11, 1900, are properly inventoried and arranged, the respective recorders shall withdraw therefrom all such as, in compliance with the present order, are not to remain in said


V. If, in the opinion of a judge or court, any of the records or books transferred to the archives in virtue of this order, should have to be removed therefrom, said judge or court shall order the director of the archives to deliver to the respective recorders the book or record in question, clearly defined.

In such cases the person obtaining said record or book shall return same to the general archives, without being required, as soon as he has finished with it.

VI. The copies and certificates of data, which may have to be made of or obtained from the records or books transferred to the general archives in accordance with this order, shall be issued in the manner provided for in Articles II and III of the hereinbefore-mentioned Order No. 194.

In no case shall such copies, certificates, or data be issued or furnished except upon a judicial or government order.

No. 223.


Assistant Adjutant-General.

Habana, May 30, 1900.

The military governor of Cuba, upon the recommendation of the secretary of public instruction, directs the publication of the following order:

I. In accordance with the provisions of Article XXXIII of Order No. 226, dated December 6, 1899, the following course of pedagogy (summer norma! schools) is hereby prescribed for the teachers of the schools of the island of Cuba, and will be held in the capitals of provinces:


Subject-matter and practical methods of teaching:


Language (the mother tongue) and a course of elementary Spanish grammar
Elementary arithmetic

Descriptive geography (inductive method)

Brief history of Cuba and its relations to the countries of Latin America and the United States.
Freehand drawing from nature (still life, human figure, and animals).
Notions of natural history; plants, animals, minerals.


School hygiene and schoolhouses


Education in Greece: Pestalozzi; Fræbel; Rousseau; Comenius; Varela; La Luz
Educational ideals in the United States and Cuba...


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II. The lecturers will be professors holding national or foreign degrees, or persons of recognized ability appointed, by competition, by the department of public instruction.

The applications, together with the corresponding recommendations and other credentials, must be sent directly to said department or through the municipal boards of education.

One professor might deliver all the above-mentioned lectures, but it is considered preferable to divide them into the above groups and intrust them to as many instructors.

The instructors will be paid $5 United States currency per lecture, upon presentation of their letter of appointment and a certificate from the director of the summer normal school, specifying the number of lectures delivered.


III. The schools will begin on the second Monday of July and continue for six weeks. There will be four lectures daily.

Each lecture will last forty minutes and will be followed by a twenty-minute discussion of the same subject by the teachers present.

The director will preside over all meetings.

Each director will also provide for two evening meetings weekly, and will select the subject and the speakers for the same. The evening speakers will receive no pay. Before the 1st of August the director of each summer school will send to the respective alcaldes a list of the teachers from their districts in regular attendance at the school.


IV. Municipal boards of education may exempt from attendance at the summer normal schools teachers living at great distance from the capital of the province and not within reach of the same by railroad or other direct communication; also, for sickness or other cause sufficient to incapacitate them for the work of the school, but said excuses for nonattendance must be specified in writing to the secretary of public instruction and be approved by him. In order to entitle said teachers to their salary for July and August, they must show that they have followed a private course of studies prescribed by the secretary of public instruction, who will send to every alcalde, for distribution to the teachers, a circular in reference to said home studies.


V. The inspector of public instruction in the provinces will serve as directors of summer schools without additional pay. In provinces where there are no inspectors the department of public instruction will freely appoint the directors, and each will receive $200 United States currency for services during the entire session. No director will be allowed extra pay for any lectures he may deliver.

It will be the duty of said directors to organize the summer schools, open them at the necessary time, and direct the work of the same; to keep a record of the daily attendance of the teachers; to preside over all sessions of the schools; to direct the discussion, and to make a report to the secretary of public instruction concerning the character of the work and the number of lectures given by each instructor.


VI. Due notice will be sent to all teachers as to the place of holding the sessions of the summer normal schools.

No. 224.

J. B. HICKEY, Assistant Adjutant-General.

Habana, June 2, 1900.

The military governor of Cuba directs the publication of the following order: I. Each disbursing officer (civil or military) of island funds, serving in Cuba, will forward to the treasurer of the island on the 1st and 15th of each month, by telegraph,

his true balance at the close of business on these days, stating the depository in which each balance is deposited, or amount in his personal possession.

II. Each depository in the island of Cuba will report by telegraph to the treasurer of the island the actual balance of all disbursing officers on the 1st and 15th of each month.

III. The treasurer will transmit to the military governor a statement of the reports called for in the first and second articles of this order, as soon as possible after receiving them, and, in case reports are not made as ordered, will call upon the delinquent disbursing officer for the same, sending to these headquarters those received, with the names and station of delinquents.

No. 225.

Habana, June 2, 1900.

J. B. HICKEY, Assistant Adjutant-General.

The military governor of Cuba directs the publication of the following order: I. On the 30th day of June, 1900, disbursing officers of Cuban funds will turn in to the treasurer of the island all unexpended balances that remain to their credit at the close of business on that day, it being the end of the fiscal year.

II. All bills or indebtedness of any nature contracted but not paid on June 30, 1900, will be estimated for in subsequent months under the proper heading as deficiencies; but in no case will cash balances be kept on hand to meet any known or expected indebtedness contracted for previous to that date.

III. Such deficiency estimates will be forwarded as early as possible.

No. 226.

J. B. HICKEY, Assistant Adjutant-General.

Habana, June 2, 1900.

No. 227.

The military governor of Cuba, upon the recommendation of the secretary of justice, directs the publication of the following order:

Until July 31, 1900, inclusive, one additional clerk and one additional alguacil, with a salary of $600 and $450 per annum, respectively, will be allowed in the fiscal's office of the audiencia of Habana. The fiscal of said audiencia will freely make the above appointments.


Assistant Adjutant-General.

Habana, June 2, 1900.

The military governor of Cuba, upon the recommendation of the secretary of state and government, directs the publication of the following order:

I. On the day of election the electoral board at each voting precinct shall appoint a committee of one qualified voter from each political party represented at the polls to aid and assist those voters who are unable to prepare their ballots, but who have qualified under different provisions of the electoral law entitling them to vote.

II. Where there are no distinct political parties, voters who, for any reason, are unable to prepare their ballots and who do not think it necessary to avail themselves of the aid of the electoral board in the manner specified in Article XXIV of order No. 164, series of 1900, are hereby authorized to get any qualified voter of the same barrio to assist them to prepare said ballots as stated.


Assistant Adjutant-General.

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