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THE TARIFF INDEX

After securing the nucleus of a tariff file, arranging the issues in the necessary classification, and filing them according to one of the plans suggested, it is still necessary to make an index so that a desired publication may be readily located.

The Interstate Commerce Commission, after an exhaustive consideration of many plans that were submitted for the indexing of tariffs required of common carriers, formulated the following arrangement.

The tariffs of an individual road or of an association are to be segregated and classified according to their application as follows:

1. Class-rate tariffs. Those tariffs which name only class

rates and are so indicated on their title-page. 2. Class and commodity tariffs. Those tariffs which, in

addition to class rates, contain rates on specific or general

commodities. 3. General commodity tariffs. Those tariffs which contain

rates on commodities which are too numerous to mention

or indicate on the title-page of the publication. 4. Specific commodity tariffs. Those tariffs which apply

on one commodity or on a group of commodities that may be readily designated in a brief description, such as brick and brick products, iron and steel, iron and steel articles,

and coal and coke. 5. Miscellaneous schedules. Those governing special serv

ices, such as refrigeration, milling in transit, switching, and demurrage, general rules governing the handling of traffic of various kinds, classifications, and exception sheets.

The carriers of necessity, and most of the large

industries for convenience, have followed out this plan in the general indexing of their tariff files.

This plan has the advantage of locating a given class of publication absolutely, that is to say, if a class-rate schedule is wanted, it will be in the block of class-rate tariffs and not in the miscellaneous schedules or in any other divisions of the classification.

The index is then arranged alphabetically, by road and by association, and an appropriate column is set aside for the purpose of indicating the binder number, drawer number, or drawer compartment or holder in which the tariff is to be found; the I. C. C. number and, if desired, the railroad number of publication; and the general territory from which and to which it applies.

A sample arrangement of this kind is indicated in Fig. 17.

This diagram, altho from a railroad tariff index, indicates the plan and practice in the arrangement of an index, and an additional column is all that is necessary to adapt this form to industrial requirements. The additional columns should indicate the particular binder, compartment, drawer, or other unit in which the tariff designated will be found.

A great many concerns have not adopted the looseleaf book plan for tariff indexes, but use a card index instead. Under this plan a card is designed which will show the essential information desired, such as the character of the tariff, the general territory from and to which it applies, the I.C.C. number and various commission numbers, the railroad numbers, and the filing reference.

The advocates of the book plan claim superiority of their medium over the cards by reason of the fact that it is possible under the book plan to index twenty-five,

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Akron, Brittain, Colons and ni.. Ind., Obio, Etc.

Magadoro, Obio.
Ohio Pts.......

III., Ind., Ohio, Eta

12

13

226

Classea.

10

ALABAMA GREAT SOUTHERN R. R.

(See Queen & Crescent Route).
ALABAMA & VICKSBURA RY.

(See N. O. & N. E: R. R.)

ANDERSON, FRANK. 62001-A) Lumber and Forest Products.. Memphis, Teno. (From bo. III., Iod., Ohio, Seaboard.

yond).

Northwest. Eto.
62003-B Lumber and Forest Products.. Memphis, Tenn., Helena and Iu.. Ind., Ohio, Seaboard

W. Helena, Ark., and L. and Northwest, Eto.

& N. Tenn. Pts.
62004-A Classes and Commodities.

Memphis, Tenn......... III., Ind.,Ohio,Northwest, Etc.
62002-B| Classes and Commodities.

Memphis, Tenn.....

Seaboard and Virginia Pts. ANN ARBOR R. R. AND STEAMSHIP LINES.

12 11

(6) A439

egg

(6) A444

A305
685

1127

119-D| Acetono, Acid (Acetio), Wood Al- | Mapistique, Mink.

Ind.. Mich., N. Yi, Obio, Po. oobol, Etc.

Fruits and Vogotables; vis.: 118-C Potatod...

M. & N. E. Ry.....

III., Iod., Ohio. Eto.
122 Furniture...

Ann Arbor R. R. Pu....... III., Mioh. and Wla. Pre
17618 Grals and Grain Producto.

Milwaukee, Kewaupee, Man- Ind., Ohio, Pa., Eto.

itowoo, Wloand Manto.

tlquo, Mich 108-B Grain and Goalo Producto.

Manitowoo And Kowaunoo, Iod., Oblo, Eto.

Wia, and Maalatique, Mich.

(1) A214

(0) Ladicates tho L. E. & W. R. R., F. W. C. & L. R. R. and Nor: Ohio Ry, aro delivering so well no Intermediais misleido

Fte. 17.-Extract for Section 2 of an Index of Freight Tarifs

Afty, or a hundred tariffs on a single page and that an employee can much more readily find the numbers or applications given on a sheet in determining the tariffs he may desire than he can where cards are used.

It is to be borne in mind that quite frequently an employee in search of a rate does not know in which tariff it will be found and, as a consequence, is governed by the class of tariffs and the terms of its general application; the book plan does apparently contribute to his efficiency in such instance.

CHAPTER VIII

RATE DEPARTMENT

The Tariff Clerk-Division of Rates: Scope of Work-Quo-
tation Clerk: Relation to the Sales Department; Forms
for Quoting Rates; Readjustments-Carload versus Less-
Than-Carload Figures Rate Tabulations Salesmen's
Charts-Rate Clerk: Qualifications; Duties—Records-
Overcharges: Fifteen Opportunities for Error in Freight
Bills-Forms for Overcharge Audit.

The preceding chapters have been devoted to an exposition of tariffs, their installation and filing systems. It is appropriate here to touch upon the employees directly connected with this feature of the department.

THE TARIFF CLERK

If the file assumes considerable proportions, it will probably become necessary for the concern to employ a tariff clerk to maintain the file. That is, it will be his sole occupation to request publications desired, place the tariff and supplements as they are received, and remove those which are cancelled.

If the rate clerk, quotation men, or others in the department find that a desired publication is not in the file, the tariff clerk should be provided with a memorandum indicating the class of publication desired, so that he may arrange to secure a copy of it. This work may be performed by a bright boy or

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