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at the shipping point or receiving station has been requested to indicate on freight bills and shipping receipts the tariff authority for the charges assessed on inbound and outbound shipments; copies of these publications are then requested of the issuing agent or railroad. This method takes but a comparatively short time, and builds up a file of tariffs which is better adapted to the requirements of a given industry than any which might be the result of haphazard or random selection.
REQUEST FORMS FOR RATE QUOTATIONS
In the best-maintained departments, some controversy will arise not infrequently as to the rate applicable on a given shipment. When it is necessary to get such information from the carrier, the postal card method used by a prominent concern is recommended. The form shown in Fig. 8 is used when shipments of its general line are to be made, and that in Fig. 9 when shipments of unusual size or nonallied traffic are involved. Fig. 8 is used almost exclusively on the outbound traffic of concerns, while Fig. 9 is used to a greater extent on inbound traffic.
If several routes are available, the card is sent to the agent or traffic representative of each of the lines, the quotations obtained are compared, and the most satisfactory figures are accepted.
This form is filled prior to the time of shipment, and accurately describes it according to packing specification and contents; the railroad agent inserts in the Snaces provided for the different articles offered for in bi
weight and returns the industry.
Or nearest point
PERFUMKBT (vas. IN GLASS VAS. IN CANS GLYCE. IN CANS SOAP PDR. per 100 lbs. per 100 lha. per 100 Ibu,
per 100 lbs. BOXED.
FANCY SOAP, SOAP N. 0.8 VALUE : C. Ib.
L.C. Lo C. In
PAPER ADV MATTER
COLGATE & CO.
199 Fulton Street, Traffic Department New York,
FIQ. 8.-A Rate Request Form
own account, and those issued by an agent thus authorized by the carrier or carriers uniting in the common publication.
Before the tariffs can be filed, a classification must be made. It is necessary first to separate all tariffs into two grand divisions: the first will include the individual line publications issued by individual railroads; the second, schedules issued by agents, associations, or committees.
Division According to Roads
Ann Arbor Railroad.
Division According to Associations In arranging the tariffs issued by agents, associations, or committees, it is preferable to use the name of the association that the agent represents rather than the agent's name. For example:
Central Freight Association.
This is better than to use the name of the chairman of such associations, for, like the babbling brook, "agents may come, and agents may go, but the association goes on forever."
INTERSTATE COMMERCE COMMISSION NUMBERS
In conformity with an order of the Interstate Commerce Commission, each schedule applying on interstate traffic is assigned a number by which it is designated and referred to in correspondence with the Commission respecting that particular publication. This number appears in the upper right-hand corner of the title, or first, page of each schedule, and after being once assigned, cannot be used on any other schedule. The tariffs should next be arranged in the order of these Interstate Commerce Commission numbers.
On account of cancellations, the current I.C.C. numbers will not present an unbroken sequence.
For example, the first number might be I.C.C. No. 19, the next effective number might be I.C.C. No. 265, and following No. 265 might be No. 312. The usual method is to proceed in the arrangement from the lowest number to the highest number.
Having segregated and arranged the tariffs in this manner, they should then be filed as a permanent record so that they may be located with the least amount of time and effort.
TARIFF DEPARTMENT (Conta)
Loose-Leaf Binders: Tariff Punches; Allotment; Advan-
Various methods of filing freight-rate schedules for ready reference have been tried out.
The most satisfactory methods are: (1) loose-leaf binders, (2) shallow drawers, (3) vertical files, and (4) special tariff files.
Each of these systems has its advantages and disadvantages, and the scheme that is ultimately decided upon should be weighed by various considerations before it is adopted.
In discussing the various types of filing devices mentioned, they are to be considered merely representative of certain styles. It is not the purpose of the discussion to advocate the makes of certain manufacturers or to favor any individuals. A half dozen manufacturers may be found dealing in the loose-leaf binder, or the sliding shutter compartment device, or whatever device is decided upon. A canvass of all dealers should be made before placing the order.
The transportation companies quite generally employ the so-called “loose-leaf binder" of the Tengwall type