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A trained traffic man will have a general knowledge of the tariffs indispensable to his business and will secure them from the issuing agent or official.
In securing these publications, it is desirable to design a form which may be easily filled in by a typist or junior clerk. The form illustrated in Fig. 7 has proved satisfactory, as one or a half dozen tariffs may be requested at once. The postal card form reduces labor and postage.
Blank spaces are left for the name, title, railroad connection, and address of the officer or association agent on whom the request is made. In the body of the card is to be inserted the I. C. C. number of the schedule, if known, the railroad or committee number, if known, and the class of traffic that the tariff covers.
A memorandum of the tariffs requested by this method can be arranged by date of request. Under date of February 8 would be tabulated the name of all the lines on whom request was made, and under each line the number of the publications requested. As the tariffs come in, they may be checked off this memorandum, and when all are received, the memorandum may be destroyed. Sometimes it is necessary to send a second request for a tariff. If this is not successful, a personal letter is sent.
BUILDING UP A WORKING FILE
The following plan has been successfully employed in building up a working file of tariffs: The agent
Will you kindly furnish us copies of your publications enumerated below:
placing our name on your mailing list for supplements thereto and reissues thereof, obliging
116 S. Michigan Avenue
Fro. 7.-A Tariff Request Form
at the shipping point or receiving station has been requested to indicate on freight bills and shipping receipts the tariff authority for the charges assessed on inbound and outbound shipments; copies of these publications are then requested of the issuing agent or railroad. This method takes but a comparatively short time, and builds up a file of tariffs which is better adapted to the requirements of a given industry than any which might be the result of haphazard or random selection.
REQUEST FORMS FOR RATE QUOTATIONS
In the best-maintained departments, some controversy will arise not infrequently as to the rate applicable on a given shipment. When it is necessary to get such information from the carrier, the postal card method used by a prominent concern is recommended. The form shown in Fig. 8 is used when shipments of its general line are to be made, and that in Fig. 9 when shipments of unusual size or nonallied traffic are involved. Fig. 8 is used almost exclusively on the outbound traffic of concerns, while Fig. 9 is used to a greater extent on inbound traffic.
If several routes are available, the card is sent to the agent or traffic representative of each of the lines, the quotations obtained are compared, and the most satisfactory figures are accepted.
This form is filled prior to the time of shipment, and accurately describes it according to packing specification and contents; the railroad agent inserts in the enaces provided for the different articles offered for in bu
Zeight and returns the industry.
Please quote rates on this card.
PERFUMKBT (vas. IN GLASS VAS. IN CANS GLYCE.In CANS SOAP PDR per 100 Ibe. per 100 lho, per 100 iba.
per 100 lbs. BOXED.
PAPER AD WATTER
| Give throngh rate
Or nearest point
COLGATE & CO.
199 Fulton Street, Trafic Department New York.
FIG. 8.--A Rate Request Form
own account, and those issued by an agent thus authorized by the carrier or carriers uniting in the common publication.
Before the tariffs can be filed, a classification must be made. It is necessary first to separate all tariffs into two grand divisions: the first will include the individual line publications issued by individual railroads; the second, schedules issued by agents, associations, or committees.
Division According to Roads
Ann Arbor Railroad.
Division According to Associations In arranging the tariffs issued by agents, associations, or committees, it is preferable to use the name of the association that the agent represents rather than the agent's name. For example: