STANDARD VOUCHER FOR PAYMENT OF COST OF LIVING ALLOW. ANCES AND ALLOWANCE FOR LIVING QUARTERS AND FACILITIES TO CIVILIAN OFFICERS AND EMPLOYEES OF THE GOVERNMENT STATIONED AT FOREIGN POSTS OF DUTY [General Regulations No. 105] MARCH 8, 1946. 1. There are hereby prescribed the following standard forms of voucher and regulations to provide a uniform method for vouchering amounts claimed for cost of living allowances as well as for allowances for living quarters and facilities to civilian officers and employees of the Government who are citizens of the United States of America permanently stationed at foreign posts of duty, as provided by statute and regulations issued pursuant thereto when such payments are authorized to be made separately from compensation: Standard Form No. 1069-Revised. Voucher for Allowances at Foreign Posts of Duty. Standard Form No. 1069a-Revised. Voucher for Allowances at Foreign Posts of Duty (memorandum). The size of the forms will be 81⁄2 by 11 inches with the original printed on white paper and the memorandum copy on yellow paper. 2. The use of the forms herein prescribed is subject to the provisions of the appropriation act(s) in force during the fiscal year for which the allowances are authorized. 3. For each fiscal year a list of the allowances made by the head of a department or establishment must be furnished to the Audit Division, General Accounting Office, Washington 25, D. C., giving for each officer and employee affected his name, official designation, and post of duty or official station; whether married or unmarried with family, or unmarried without family; group, class, and amount of allowance for quarters, etc., and the cost of living, respectively; and, if at post of duty or only temporarily absent therefrom after previously entering upon duty there, the date fixed on which allowances will begin. Notice of all new allowances made during the fiscal year after the regular annual list has been furnished as well as all changes therein, shall be addressed and transmitted to the said Audit Division of the General Accounting Office. With a view to securing uniformity in the preparation and submission of the list (s) of allowances herein required, departments and establishments should furnish such list(s) in the form of the sample attached hereto. 4. No additional supply of the present Standard Forms Nos. 1069 and 1069a, Pay Voucher for Allowances for Living Quarters, Heat, Fuel, and Light, original and memorandum copies, respectively, will be printed, and the supply now on hand in the various Government offices, including those forms in stock at the Government Printing Office, should be exhausted before issuance of the new forms. 5. General Regulations No. 76, dated June 29, 1931, 10 Comp. Gen. 593, is hereby rescinded. LINDSAY C. WARREN, Comptroller General of the United States. SCHEDULE OF ALLOWANCES FOR COST OF LIVING AND ALLOWANCES FOR LIVING QUARTERS AND FACILITIES FOR CIVILIAN OFFICERS AND EMPLOYEES OF THE GOVERNMENT STATIONED AT FOREIGN POSTS OF DUTY Submitted in accordance with General Accounting Office General Regulations No. 105, dated Mar. 8, 1946. *Use symbols as follows: "M" married or unmarried with family; "U" unmarried without family. NOTE.-If desired, form may be 101⁄2 by 16 inches. EXCHANGE OF U. S. GOVERNMENT TRANSPORTATION REQUESTS AT TICKET OFFICES (A-14235) AUGUST 21, 1945. To the Heads of Departments, Independent Establishments, and Others Concerned: There has been brought to the attention of this office the complaint of several important public carriers that regulations and instructions which require that Government transportation requests be exchanged at ticket offices for railroad tickets are constantly being disregarded, particularly by Government employees and others using transportation requests issued by the civil branches of the Gov ernment. Rules for honoring Government transportation requests as published jointly by the various passenger associations and printed in Joint Circular 2-D, dated October 31, 1942, and the regulations of this office, provide that transportation requests must be exchanged at ticket offices, except in cases where the office is not supplied with proper forms of tickets, no agent is on duty, or the initial point is a nonagency station. Train conductors are not provided with transportation beyond their runs; consequently, when the holder of a Government transportation request boards a train without obtaining a railroad ticket in exchange therefor and the destination is a point beyond the conductor's run, the conductor must take up the transportation request and wire the first agent enroute, who is in a position to issue ticket, to prepare ticket ready for delivery to conductor on arrival of train. The ticket must read from station at which passenger boarded train to destination shown on transportation request, and the conductor is required to secure receipt from the passenger from the starting point to place at which the exchange is made and turn same over to agent making the exchange. When a request presented on the train calls for transportation beyond the line of the initial carrier or beyond the train conductor's run and it is impossible to exchange it before reaching the station at which the traveler leaves the train, or before reaching the end of the conductor's run, as the case may be, the conductor must obtain a statement signed by the traveler, completely describing the transportation request and certifying the points between which the traveler has been carried and the reason why request could not be exchanged, such record being turned in with conductor's train collections. After securing such signed statement, the conductor must endoise on the transportation request, over his signature, the stations between which honored, and return it to the traveler, with request that it be presented immediately after leaving train to the ticket agent of the line on which the request is drawn and on which it was honored by the conductor, for exchange for a ticket from the point of origin to the destination named therein. In the light of the foregoing, it is obvious that failure to exchange the transportation request for a railroad ticket in any case in which it is possible to do so before boarding train, places an unnecessary burden on the carrier. Connectively, attention is invited to the instructions printed on the inside of the front cover of the transportation request book, which must be strictly observed, as follows: 1. To obtain transportation or accommodations, a Government re- It is requested that this matter be brought to the attention of all officials and employees issuing and those using U. S. Government transportation requests, in order to conserve the manpower of the carriers and of the Government. LINDSAY C. Warren, Comptroller General of the United States INDEX DIGEST ABSENCES: See Leaves of Absence. Necessity or non-necessity: Advertising exemption scope: an Page ADVERTISING-Continued. 642 579 859 denying one prospective bidder privilege See Family Allotment and Allowance. See, also, specific index headings, such as, Travel Allowance; Etc. Cost of living allowances for civilian per- 1946. Insular force of the Navy-review of history See Leaves of Absence. As constituting acceptance of resignation 959 Page 859 956 749 512 241 |